Document Controller - Aconex Project Records

AECOM Middle East Ltd; Abu Dhabi; On-site; AED 112,000 - 179,000; Full time

Job summary

Document Controller - Aconex Project Records at AECOM in Abu Dhabi Emirate, United Arab Emirates, focuses on controlling document workflows and maintaining revision accuracy. The role requires coordinating submissions and approvals to ensure access to current information throughout construction delivery.

The ideal candidate has strong Aconex expertise, a minimum of five years in document control, and familiarity with building projects.

Qualifications

• Minimum 5 years of document control experience.
• Experience with Aconex across building and commercial projects.

Responsibilities

• Administer project documentation through Aconex and maintain an accurate electronic filing system.
• Register, classify, index, file, and retrieve construction records per procedures.
• Manage document workflows from submission through final recording and distribution.

Skills

Aconex

Document control

Electronic filing

Revision control

Transmittal management

Document registers

Workflow monitoring

Data entry

Records management

Microsoft Word

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Document Controller - Aconex Project Records Job Snapshot Role: Document Controller - Aconex Project Records Location: Abu Dhabi Emirate, United Arab Emirates Industry: Construction Function: Filing-Records Management Experience: Minimum 5 years Job Type: Full-time

Job Overview Document Controller - Aconex Project Records in Abu Dhabi Emirate, United Arab Emirates is a Construction opportunity for an experienced document control professional with strong Aconex expertise across building, commercial, and construction supervision projects. AECOM is hiring for this on-site role to control document workflows, maintain revision accuracy, coordinate submissions and approvals, and ensure reliable access to current project information throughout construction delivery.

Country: United Arab Emirates City: Abu Dhabi Emirate Industry: Construction Function: Filing-Records Management Salary: 10000-16000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Role Context

The Document Controller will maintain the integrity and traceability of project information within a fast-moving construction environment. Using Aconex as the primary document management platform, the role will control how drawings, technical submissions, correspondence, approvals, records, and revisions move between project participants. Accurate document administration will help engineering and construction teams work from current information while preserving the audit trail required for project governance and compliance.

Key Responsibilities

• Administer project documentation through Aconex and maintain an accurate, structured, and searchable electronic filing environment.
• Register, classify, index, file, and retrieve construction and technical records according to established document control procedures.
• Manage document workflows covering submission, review, approval, distribution, revision, and final recording.
• Monitor incoming and outgoing documentation and ensure information reaches the correct project stakeholders within required timelines.
• Maintain rigorous revision and version control to prevent superseded documents from being used during project execution.
• Coordinate with contractors, consultants, engineers, and project teams to obtain required documentation and resolve outstanding submissions.
• Review document metadata and records for completeness, consistency, and correct classification before processing.
• Perform accurate data entry and maintain registers covering drawings, correspondence, submissions, approvals, and other controlled records.
• Track document status and highlight overdue reviews, approvals, responses, or incomplete workflow actions.
• Identify discrepancies between document registers, revisions, transmittals, and stored records and coordinate their correction.
• Generate document status reports, registers, summaries, and other information required by project management.
• Support construction coordination by ensuring teams can quickly access current approved project documentation.
• Apply project specifications, document numbering conventions, filing protocols, and regulatory record requirements.
• Respond efficiently to requests for drawings, technical records, correspondence, and supporting documentation.
• Maintain organized repositories throughout the active project lifecycle and support structured document closeout activities.
• Protect confidential and commercially sensitive project information through appropriate access and handling controls.
• Use Microsoft Office applications to prepare registers, reports, trackers, correspondence, and supporting records.
• Support improvements to document control processes where workflow gaps or recurring information-management issues are identified.
• Coordinate documentation priorities in a deadline-driven environment without compromising accuracy or traceability.
• Maintain a complete audit trail of project information and document transactions.

Ideal Profile

Candidates should have at least 5 years of experience in document control, preferably within a construction supervision consultancy, engineering design consultancy, or comparable project environment. Proven hands‑on Aconex experience on large-scale building or commercial projects is essential. Candidates should understand construction document lifecycles, submission and approval workflows, revision control, transmittals, document registers, and technical record management. A degree is preferred but not mandatory, while relevant document control certifications provide additional value. Previous experience on construction projects in the United Arab Emirates and familiarity with building construction terminology are advantageous. The position requires exceptional accuracy, disciplined record keeping, strong organizational ability, and confidence managing multiple documentation priorities under project deadlines. Proficiency in Microsoft Word, Excel, and Outlook is expected, while exposure to additional document control or project management platforms is beneficial.

Skills Set

• Aconex
• Construction document control
• Electronic document management
• Document management systems
• Document workflows
• Document registers
• Drawing registers
• Technical submittals
• Document submissions
• Review and approval workflows
• Document distribution
• Revision control
• Version control
• Transmittal management
• Construction records
• Technical records management
• Data entry
• Document indexing
• Electronic filing
• Document retrieval
• Records management
• Document tracking
• Workflow monitoring
• Compliance documentation
• Audit trails
• Project reporting
• Construction terminology
• Information confidentiality
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Project closeout documentation

Why Join Us

Abu Dhabi 's continuing pipeline of major buildings, commercial developments, and infrastructure projects creates sustained demand for document control professionals who can manage increasingly complex digital project information. This position offers substantial Aconex exposure and direct involvement with engineering, construction, consultant, and contractor workflows, providing a strong platform for developing specialist information-management expertise within the United Arab Emirates Construction market.

About the Company

AECOM is a global infrastructure consulting organization delivering architecture, engineering, design, program management, construction management, and technical services. Its project teams depend on disciplined document control and digital information management to maintain traceability, coordinate multidisciplinary delivery, and preserve accurate records across complex construction programs.