Document Controller

Oasis Investment Company (Al Shirawi Group); Dubai; On-site; AED 89,000 - 156,000; Full time

Job summary

Oasis Investment Company (Al Shirawi Group) in Dubai seeks a Document Control Specialist to manage filing, document tracking and version control across departments.

The role requires strong MS Office skills, experience with EDMS, and meticulous attention to detail.

You will collaborate with stakeholders and handle confidential information in a structured corporate environment.

Qualifications

• Bachelor's degree or diploma in business/office administration or information management.

Responsibilities

• Maintain organized electronic and physical filing systems.
• Register, index, classify, and track documents and revisions.
• Upload and retrieve documents via online portals.
• Coordinate with multiple departments and stakeholders.
• Ensure confidentiality and proper data handling.
• Maintain Excel trackers, registers, and databases.

Skills

Document control

Version control

Filing & records

MS Office

EDMS

Attention to detail

Coordination

Time management

Confidentiality

Portal management

Education

Bachelors or Diploma

2–5 years experience in document control

Tools

EDMS

Portal tools

Recordkeeping systems

Job description

Job Description:

• Good understanding of document control procedures.
• Knowledge of document registration, numbering, classification, version control, revision control, and document tracking.

Document Management & Filing

• Strong ability to maintain organized electronic and physical filing systems.
• Good knowledge of indexing, archiving, record keeping, and document retrieval.

Portal & Online Document Management

• Working knowledge of uploading and downloading documents through online portals.
• Ability to manage portal submissions, track document status, and retrieve submitted or approved documents.
• Familiarity with client/company portals or document management systems will be an advantage.

Computer & Software Skills

• Good proficiency in MS Office, particularly Microsoft Word and Excel.
• Ability to maintain Excel trackers, registers, and databases.
• Experience with document management systems or electronic document management systems (EDMS) is an advantage.

Accuracy & Attention to Detail

• Strong attention to detail and accuracy in maintaining records.
• Ability to identify missing information, errors, incorrect revisions, and discrepancies.

Communication & Coordination

• Good verbal and written communication skills.
• Ability to coordinate effectively with multiple departments and stakeholders.
• Strong follow-up and interpersonal skills.

Time Management & Organization

• Ability to prioritize tasks and manage multiple documents and deadlines.
  Ability to work efficiently under pressure and meet submission timelines.
• Confidentiality & Data Handling
• Ability to handle confidential and sensitive information responsibly.
  Understanding of document security and controlled access.
  

Educational Qualification

• Bachelors degree or Diploma in Business Administration, Office Administration, Information Management, or a related field is preferred.
• Relevant professional experience may be considered in lieu of formal qualifications.
• Experience: 2–5 years of relevant experience in document control, records management, administration, or a similar role.
• Experience in a structured corporate environment is preferred.
• Previous experience handling online portals and electronic document management systems will be an advantage.

Requirements: