Document Controller

Salayel Hospitality; Abu Dhabi; On-site; AED 66,960 - 94,860; Full time

Job summary

Salayel Hospitality is seeking a detail-oriented Document Controller to ensure accurate recording and filing of all Operations documents. The role requires strict adherence to procedures for documentation, change notices, and site queries, with emphasis on timely processing and data integrity.

The successful candidate will manage vendor documents, update the electronic document management system, generate regular performance reports, and assist with desk duties as needed.

Qualifications

• Strong documentation and record-keeping skills.
• Ability to process and file documents accurately.
• Experience with change notices and site queries.

Responsibilities

• Files documents and maintains file integrity to prevent missing items.
• Process documentation per matrices within agreed timescales.
• Maintain and register incoming/outgoing change notices and site queries.
• Process vendor documents per internal procedures.
• Update documents in the electronic document management system.
• Maintain Document Control Database and track locations.
• Prepare management reports on department performance metrics.
• Consolidate reports for the Operations Manager.
• Process supplier invoices per procurement and finance procedures.
• Replenish and control petty cash per policy.
• Cover Help Desk Coordinator duties as required.
• Perform other duties as assigned by the Direct Manager.

Skills

Documentation

Change Notices

Vendor Documents

Education

Diploma/Bachelor degree

Tools

EDMS

Job description

Job Purpose

Responsible to ensure that all technical work related documents in the Operations department are accurately recorded and filed to ensure that they can found when required.

Responsible to ensure that all technical work related documents in the Operations department are accurately recorded and filed to ensure that they can found when required.

Job Responsibilities

• Files the documents and maintains the integrity of all files by ensuring that documents are not missing.
• Process all documentation received in accordance with prescribed matrices within agreed timescales.
• Maintaining and registering of incoming and outgoing Change Notices and Site queries, in accordance with agreed processes.
• Processes vendor documents in accordance to internal procedures.
• Accurately updates documents (including technical document, PO etc.) related to Operations Department in the electronic document management system to ensure that updated documentations are in place.
• Maintaining Document Control Database, to ensure that all documents are accurately record and their locations known.
• Prepares regular reports for management review detailing the performance metrics of the department.
• Consolidates reports for Operations Manager required.
• Register and receive the invoices from the suppliers for further process according to procurement and finance procedures.
• Replenish and control petty cash requirements as per company policies and procedures.
• Covering the Help Desk Coordinator responsibilities as required.
• Perform other duties as assigned by the Direct Manager.

Job Requirements

Education - Diploma or Bachelor degree holder.

Experience - 3 years of experience in a similar role.