Document Controller

Billionaire B Co. LLC; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

Billionaire B Co. LLC is seeking a skilled Document Control professional to manage the lifecycle of project documents, ensuring accuracy, compliance, and timely submission.

You will implement a centralized document management system and coordinate with project teams to minimize delays while maintaining branding guidelines. The role requires strong English communication, sharp analytical skills, and the ability to train teams on procedures.

Qualifications

• Certifications in Document Control or Project Management (e.g., PMP, ISO) are highly regarded.
• Fluency in English is required; knowledge of additional languages is a plus.
• Strong analytical skills with attention to detail to ensure accuracy and compliance in documentation.
• Excellent organizational skills to manage multiple projects and deadlines.

Responsibilities

• Manage the document lifecycle, ensuring documents are created, reviewed, and stored in compliance with standards.
• Implement and maintain a centralized document management system for easy retrieval and tracking.
• Coordinate with project teams to ensure timely submission of required documentation.
• Conduct regular audits of documents to ensure compliance with QA protocols and identify improvements.
• Develop and maintain document control procedures and guidelines; train team members.
• Assist in preparation of reports and documentation for audits.

Skills

Document control

Project management

Attention to detail

Organizational skills

Communication skills

Education

Certifications in Document Control or Project Management

Tools

Document management system

Job description

• Manage the document lifecycle, ensuring all documents are accurately created, reviewed, and stored in compliance with company and regulatory standards.
• Implement and maintain a centralized document management system to facilitate easy retrieval and tracking of documents.
• Coordinate with project teams to ensure timely submission of all required documentation, minimizing delays in project timelines.
• Conduct regular audits of documents to ensure compliance with quality assurance protocols and identify areas for improvement.
• Develop and maintain document control procedures and guidelines, ensuring all team members are trained and adhere to these standards.
• Assist in the preparation of reports and documentation for audits, ensuring all necessary records are available for review.
• Facilitate effective communication between project stakeholders by providing timely updates on document status and revisions.
• Create and manage templates for various types of documents to ensure consistency and adherence to branding guidelines.
• Monitor and track document revisions and versions to maintain integrity and accuracy throughout the project lifecycle.
• Support continuous improvement initiatives by providing insights based on document control processes and identifying opportunities for streamlining operations.

Desired Candidate Profile

• Certifications in Document Control or Project Management (e.g., PMP, ISO are highly regarded.
• Fluency in English is required; knowledge of additional languages is a plus, especially in multinational environments.
• Strong analytical skills with attention to detail to ensure accuracy and compliance in documentation.
• Excellent organizational skills are necessary to manage multiple projects and deadlines effectively.
• Ability to work collaboratively in a team environment while also being self-motivated and proactive.
• Strong communication skills, both verbal and written, to effectively liaise with various stakeholders.
• A commitment to continuous learning and professional development in document management practices.