Document Controller

Engineering Consortium Consulting Engineers; Dubai; On-site; AED 100,000 - 180,000; Full time

Job summary

Engineering Consortium Consulting Engineers in Dubai seeks an experienced Document Controller to organize and manage project documentation across drawings, specifications, reports and correspondence. You will implement and maintain a robust document control system, ensuring revisions are tracked and access is controlled, while coordinating with project teams to keep records accurate and up-to-date.

The role requires 5–7 years in document control within construction or engineering, with

Qualifications

• Certifications in document control, project management or related fields preferred.
• At least 5–7 years of experience in document control in construction/engineering.
• Experience with electronic document management systems (Iconix) and document control tools.
• Excellent attention to detail and problem-solving skills.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work well under pressure and meet tight deadlines.
• Proficiency in MS Office, Adobe Acrobat and SharePoint.
• Fluency in English; other languages advantageous.

Responsibilities

• Maintain and organize all project documents including drawings, specifications, reports, and correspondence.
• Ensure documentation is stored securely and accessible to team members.
• Create and maintain a document control system tracking revisions and updates.
• Coordinate with project teams to keep documentation accurate and up-to-date.
• Develop and maintain document control procedures and policies.
• Ensure compliance with regulations and standards.
• Provide training and support on document control procedures and software.
• Manage distribution of documents to internal and external stakeholders.
• Track and report document control metrics.

Skills

Attention to detail

Organizational skills

Communication

Time management

Problem solving

Working under pressure

Education

Degree in business administration/engineering/information management

Tools

Iconix

Microsoft Office

Adobe Acrobat

SharePoint

Job description

Responsibilities

• Maintain and organize all project documents, including drawings, specifications, reports, and correspondence.
• Ensure that documentation is stored securely, confidentially, and is easily accessible to team members.
• Create and maintain a document control system that tracks all revisions and updates to project documentation.
• Coordinate with project teams to ensure all documentation is accurate, complete, and up-to-date.
• Develop and maintain document control procedures and policies.
• Ensure that all documentation complies with relevant regulations and standards.
• Provide training and support to team members on document control procedures and software.
• Manage the distribution of project documents to internal and external stakeholders.
• Track and report on document control metrics such as document turnaround time and error rates.
• Collaborate with other departments such as quality assurance and compliance to ensure document control best practices are followed.

Qualifications

• Certifications in document control, project management, or related fields are preferred.
• At least 5-7 years of experience in document control, preferably in construction, engineering, or related industries.
• Experience working with electronic document management systems (Iconix) and other document control tools.
• Excellent attention to detail and problem‑solving skills.
• Strong organizational and time‑management skills.
• Excellent communication and interpersonal skills.
• Ability to work well under pressure and meet tight deadlines.
• Proficiency in relevant software applications such as Microsoft Office, Adobe Acrobat, and SharePoint.
• Fluency in English is required, and proficiency in other languages is an advantage.
• Degree in a relevant field such as business administration, engineering, or information management.