Document Controller

CSCEC Middle East; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

China State Construction Middle East (CSCEC ME) is recruiting a Document Controller to join our team for a newly awarded large scale construction project in Dubai.

The role involves maintaining a structured document management system, registering incoming and outgoing correspondence, ensuring proper references, distribution and filing, and supporting the project quality plan. A Bachelor’s Degree in Administration/Commerce and 3–5 years of relevant experience are required.

Qualifications

• Bachelor's degree in Administration/Commerce.
• 3–5 years of relevant work experience in document control or related role.

Responsibilities

• Assist in controlling document receiving/issuing and registering incoming/outgoing letters or documents to/from external parties.
• Ensure outgoing documents have proper reference numbers as per control sheets.
• Maintain and update document registers and track replies and statuses.
• Disseminate and file documents; ensure proper distribution.
• Ensure incoming documents are registered, disseminated and filed systematically.
• Ensure outgoing documents are in the correct format, registered, and delivered with proof of delivery.
• Assist in implementing documentation procedures prescribed in the project Quality plan and PM System.
• Supervise printing, copying or binding of reports/documents.

Education

Bachelor's Degree in Administration/Commerce

Job description

China State Construction Middle East (CSCEC ME) is recruiting a Document Controller to join our team for a newly awarded Large Scale Construction Project in Dubai.

Position Summary:

Over all responsibilities in maintaining a structured document management system for the assigned department, maintaining record controlling & distribution & maintain the file as required.

Duties and Responsibilities:

• Assist in controlling the document receiving/issuing and registering the Incoming/Outgoing letters or documents to/from external parties.
• Responsible to ensure that all the outgoing documents have the proper reference numbers as per the control sheets.
• Assists and maintaining and update the documents registers including a of replies and identification of status.
• Responsible for proper distribution of letters and others documents.
• Ensure Incoming documents are registered, disseminated and filed systematically.
• Ensure Outgoing documents are in the correct format, register, arrange for delivery, obtain proof of delivery, disseminate and file systematically.
• Maintain and update document registers including tracking of replies and identification of statuses.
• Assists in the implementation of the documentation procedures prescribed in the project Quality plan and Project management System.
• Supervise the printing, copying or binding of reports/documents.

Qualifications:

• Bachelors Degree in Administration/Commerce
• 3-5 Years of relevant work experience