DOCUMENT CONTROLLER With IT SUPPORT

SharpMinds Consulting Engineers; Abu Dhabi; On-site; AED 120,000 - 168,000; Full time

Job summary

SharpMinds Consulting Engineers head office in Abu Dhabi seeks a reliable Document Controller to manage project documentation, ensure accuracy, and control distribution across all project stages. The role also provides basic IT support coordination with the company's outsourced provider.

Ideal candidates have a Bachelor's or Diploma in IT/CS, 5+ years UAE Document Controller experience, and familiarity with SharePoint, AutoDesk, Aconex, Oracle, and Microsoft 365.

Qualifications

• Bachelor's Degree or Diploma in Information Technology, Computer Science, or a related field.
• Minimum 5 years UAE experience as a Document Controller in engineering/MEP environments.
• Experience with document control systems such as SharePoint, AutoDesk, Aconex, Oracle, etc.

Responsibilities

• Manage and organize project documents, drawings, transmittals, correspondence and records.
• Ensure proper filing, tracking, distribution and archiving per procedures.
• Maintain document registers, numbering, revision control and version management.
• Prepare and monitor document transmittals; ensure timely distribution to stakeholders.
• Coordinate with project teams, clients, contractors and authorities on submissions and approvals.
• Maintain confidentiality and accuracy of documents; comply with control standards.
• Provide basic IT support for routine issues and coordinate with external IT service provider.

Skills

Organizational skills

Communication

Problem-solving

multitasking

Education

Bachelor's Degree or Diploma in IT/CS

Tools

SharePoint

AutoDesk

Aconex

Oracle

Microsoft 365

Job description

Job Description:

Location: SMCE Head Office

Job Type: Full Time

Job Summary

We are seeking a reliable and detail-oriented Document Controller to manage, organize, and maintain project documentation throughout all project stages. The successful candidate will ensure that all project documents are properly controlled, tracked, and distributed in accordance with company procedures while maintaining confidentiality and document accuracy. Provide basic first-level technical assistance for routine office IT issues and coordinate with the company's outsourced IT service provider when advanced technical support is required.

Key Responsibilities

Job responsibilities will include, but are not limited to the below:

• Manage, maintain, and organize project documents, drawings, transmittals, correspondence, and records.
• Ensure all project documentation is properly received, filed, tracked, distributed, and archived in accordance with company procedures.
• Maintain document registers and ensure proper document numbering, revision control, and version management.
• Prepare, submit, and monitor document transmittals and ensure timely distribution to internal and external stakeholders.
• Coordinate with project teams, clients, contractors, and authorities regarding document submissions and approvals.
• Ensure confidentiality, accuracy, and compliance with company document control standards.
• Maintain electronic and hard copy filing systems for project documentation.
• Provide basic first-level troubleshooting for routine office IT issues, such as computers, printers, Microsoft 365 applications, email, and other office equipment, and coordinate with the company's outsourced IT service provider for issues requiring advanced technical support.

Qualifications

• Bachelor's Degree or Diploma in Information Technology, Computer Science, or a related field.
• Minimum 5 years of UAE experience as a Document Controller, preferably within an engineering consultancy, construction, architecture, or MEP environment.
• Mandatory: Previous experience as a Document Controller in the UAE, preferably in the consultant, MEP, or engineering industry.
• Proficient in Microsoft Windows, Microsoft 365, computer hardware, printers, and basic networking.
• Familiarity with document control systems such as Microsoft SharePoint, AutoDesk, Aconex, Oracle, etc.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple tasks, maintain accurate records, and work independently.

Requirements