DOCUMENT CONTROLLER (with IT SUPPORT)

SharpMinds Consulting Engineers; Abu Dhabi; On-site; AED 100,000 - 167,000; Full time

Job summary

SharpMinds Consulting Engineers in Abu Dhabi seeks a reliable Document Controller to manage and control project documentation across all stages, ensuring accurate filing, tracking, distribution, and confidentiality. You will maintain document registers, ensure proper numbering and revision control, prepare transmittals, and coordinate with project teams, clients, contractors, and authorities.

The ideal candidate has a Bachelor’s Degree or Diploma in IT or related field, at least 5 years UAE

Qualifications

• Bachelor's Degree or Diploma in Information Technology, Computer Science, or a related field.
• Minimum 5 years UAE experience as a Document Controller.
• Mandatory: Previous UAE Document Controller experience in consultant/MEP/engineering industries.
• Proficient with Windows, Microsoft 365, computer hardware, printers, and basic networking.
• Familiar with document control systems such as Microsoft SharePoint, AutoDesk, Aconex, Oracle, etc.
• Strong organizational and communication skills; able to work independently.

Responsibilities

• Manage, maintain, and organize project documents, drawings, transmittals, correspondence, and records.
• Ensure all project documentation is properly received, filed, tracked, distributed, and archived in accordance with company procedures.
• Maintain document registers and ensure proper document numbering, revision control, and version management.
• Prepare, submit, and monitor document transmittals and ensure timely distribution to internal and external stakeholders.
• Coordinate with project teams, clients, contractors, and authorities regarding document submissions and approvals.
• Ensure confidentiality, accuracy, and compliance with company document control standards.
• Maintain electronic and hard copy filing systems for project documentation.
• Provide basic first-level troubleshooting for routine office IT issues, coordinated with outsourced IT service provider.

Skills

Attention to detail

Organizational skills

English communication

Independent work

Education

Bachelor's Degree or Diploma in IT/CS or related field

Tools

Microsoft SharePoint

AutoDesk

Aconex

Oracle

Microsoft 365

Job description

Location: SMCE Head Office Job Type: Full Time

Job Summary:

We are seeking a reliable and detail-oriented Document Controller to manage, organize, and maintain project documentation throughout all project stages. The successful candidate will ensure that all project documents are properly controlled, tracked, and distributed in accordance with company procedures while maintaining confidentiality and document accuracy. Provide basic first-level technical assistance for routine office IT issues and coordinate with the company's outsourced IT service provider when advanced technical support is required.

Key Responsibilities:

• Manage, maintain, and organize project documents, drawings, transmittals, correspondence, and records.
• Ensure all project documentation is properly received, filed, tracked, distributed, and archived in accordance with company procedures.
• Maintain document registers and ensure proper document numbering, revision control, and version management.
• Prepare, submit, and monitor document transmittals and ensure timely distribution to internal and external stakeholders.
• Coordinate with project teams, clients, contractors, and authorities regarding document submissions and approvals.
• Ensure confidentiality, accuracy, and compliance with company document control standards.
• Maintain electronic and hard copy filing systems for project documentation.
• Provide basic first-level troubleshooting for routine office IT issues, such as computers, printers, Microsoft 365 applications, email, and other office equipment, and coordinate with the company's outsourced IT service provider for issues requiring advanced technical support.

Qualifications:

• Bachelor's Degree or Diploma in Information Technology, Computer Science, or a related field.
• Minimum 5 years of UAE experience as a Document Controller, preferably within an engineering consultancy, construction, architecture, or MEP environment.
• Mandatory: Previous experience as a Document Controller in the UAE, preferably in the consultant, MEP, or engineering industry
• Proficient in Microsoft Windows, Microsoft 365, computer hardware, printers, and basic networking.
• Familiarity with document control systems such as Microsoft SharePoint, AutoDesk, Aconex, Oracle, etc.
• Strong organizational, communication, and problem‑solving skills.
• Ability to manage multiple tasks, maintain accurate records, and work independently.
• Good command of written and spoken English.