Document Controller - Site Based

James L Williams Middle East; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

James L Williams Middle East is seeking a highly organised Document Controller – Site to join our Project team and support delivery of major construction projects. You will manage project documentation, maintain EDMS records, and ensure timely distribution of records while supporting site administration.

The role requires 3–5 years of relevant experience, strong EDMS knowledge (Aconex preferred) and excellent attention to detail. Join a focused project team on-site in Dubai.

Qualifications

• Bachelor's Degree in any discipline; formal training in Document Control is a plus.
• 3–5 years' experience as a Document Controller in construction.
• Strong knowledge of EDMS, preferably Aconex.
• Proficient in Microsoft Office applications.
• Excellent organisational, communication, and time management skills with strong attention to detail.
• Able to manage multiple priorities while maintaining document accuracy and confidentiality.
• Proactive team player with coordination and administrative skills.

Responsibilities

• Manage and maintain all project documentation per procedures.
• Control receipt, distribution, tracking, and filing of documents with accurate records.
• Maintain document registers/logs for WIRs, MIRs, RFIs, NCRs and related docs.
• Coordinate submissions for consultant approvals (WIRs, MIRs, Method Statements).
• Manage EDMS documents (preferably Aconex) with timely updates and distribution.
• Prepare project correspondence, letters and reports as required.
• Monitor overdue actions and coordinate with teams to close tasks.
• Maintain red-line mark-ups and project records for engineering/construction teams.
• Provide site admin support including employee records, supplies, and petty cash.

Skills

Organisational skills

Attention to detail

Communication

Time management

Team player

Education

Bachelor's Degree

Tools

Aconex

Microsoft Office

Job description

James L Williams Middle East is seeking a highly organised and detail‑oriented Document Controller – Site to join our Project team and support the successful delivery of major construction projects. This role is responsible for managing project documentation, maintaining accurate document control systems, ensuring timely distribution of project records, and supporting site administration in accordance with company procedures and client requirements. The successful candidate will play a vital role in maintaining document integrity, ensuring compliance, and facilitating smooth communication across project teams.

Key Responsibilities

• Manage and maintain all project documentation in accordance with the Project File Index and Document Distribution Procedures.
• Control the receipt, distribution, tracking, and filing of incoming and outgoing project documents, ensuring accurate records and acknowledgements.
• Maintain and update document registers and logs for WIRs, MIRs, RFIs, NCRs, SORs, Method Statements, Damage Reports, IFC Drawings, and related project documentation.
• Coordinate document submissions, including WIRs, MIRs, Method Statements, and Builder's Work Requests for consultant approvals.
• Manage project documentation within Electronic Document Management Systems (EDMS), preferably Aconex, ensuring timely updates and document distribution.
• Prepare project correspondence, letters, and reports as required by the Project Director or Project Manager.
• Monitor overdue actions and coordinate with project teams and contractors to ensure timely document closure.
• Maintain red‑line mark‑ups and project records to support engineering and construction teams.
• Provide administrative support to the site office, including document control, employee records, office supplies, petty cash coordination, and general site administration.

Requirements

• Bachelor's Degree in any discipline; formal training in Document Control will be an added advantage.
• 3–5 years of experience as a Document Controller within the construction industry.
• Strong knowledge of Electronic Document Management Systems (EDMS), preferably Aconex.
• Proficiency in Microsoft Office applications.
• Excellent organisational, communication, and time management skills with strong attention to detail.
• Ability to manage multiple priorities while maintaining document accuracy and confidentiality.
• A proactive team player with strong coordination and administrative skills.