Document Controller

KTC International LLC; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

KTC International LLC is seeking a capable Document Controller to join our Dubai team immediately. The role focuses on coordinating office administration, handling contracts and documents, and ensuring accurate filing with strict confidentiality. Strong English communication and MS Office skills are essential for success.

Ideal candidates will have an Associate degree and prior document control experience in construction or contracting environments. Immediate joining is preferred.

Qualifications

• Associate degree required; bachelor's degree preferred.
• Excellent written and verbal communication.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Able to complete complex administrative tasks with minimal supervision.
• Experience as document controller will be an advantage.

Responsibilities

• Day to Day Coordination of office Administration Activities.
• Answering phones in a professional manner, and routing calls as necessary.
• Receiving, Registering, Distributing and Follow Up on Enquiries Received.
• Coordinate Meetings and Prepare Minutes for Branch Offices & Individual Meetings as required.
• Copy, scan and store documents.
• Check for accuracy and edit files, like contracts.
• Review and update technical documents (e.g. manuals and workflows).
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreement.
• Prepare ad-hoc reports on projects as needed.
• Experience as document controller will be an advantage.

Skills

MS Office

Communication skills

English proficiency

Organizational skills

Education

Associate degree

Tools

MS Office

Job description

Ideal candidate must have previous experience in the construction industry or worked with any Contracting Company & Who can join immediately.

Requirements

• Associate degree required (Bachelor's degree preferred)
• Excellent written and verbal communication skills
• Should be expert in MS Office ( Specialy in Excel ,Word & Power Point)
• Able to complete complex administrative tasks with minimal supervision
• Day to Day Coordination of office Administration Activities
• Answering phones in a professional manner, and routing calls as necessary
• Receiving, Registering, Distributing and Follow Up on Enquiries Received
• Coordinate Meetings and Prepare Minutes for Branch Offices & Individual Meetings as required
• Copy, scan and store documents
• Check for accuracy and edit files, like contracts
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement
• Prepare ad-hoc reports on projects as needed
• Experience as document controller will be an advantage
• Should have Good communications skills in English