Senior Document Controller

Careers International; Dubai; On-site; AED 167,000 - 257,000; Full time

Job summary

Careers International seeks an experienced Senior Document Controller in Dubai to manage project document flow, maintain control systems, and coordinate with internal teams, consultants, clients and subcontractors. The role emphasizes accuracy in numbering, revision control, and archiving of drawings and documents.

Responsibilities include tracking submissions, maintaining registers and trackers, and ensuring timely approvals while supporting project teams with status updates and reports.

Qualifications

• Excellent organizational and coordination skills.
• Strong attention to detail and ability to manage multiple documents.
• Good communication skills in English.

Responsibilities

• Manage and control all project-related documentation.
• Maintain an organized document control system for drawings submissions, correspondence, reports and technical documents.
• Receive, register, distribute and track incoming and outgoing documents.
• Ensure proper document numbering, revision control, filing and archiving.
• Coordinate with Project Managers, Engineers, Consultants, Clients and Subcontractors for submissions and approvals.
• Monitor submission deadlines and follow up on pending approvals.
• Prepare and maintain document registers, transmittals and trackers.
• Ensure only the latest approved drawings and documents are circulated to teams.

Job description

Location: Dubai UAE

Industry: Construction

Job Summary

We are looking for an experienced Senior Document Controller with a strong background in the Construction industry. The candidate will be responsible for managing controlling tracking and maintaining all project-related documents and ensuring proper document flow between internal teams consultants clients and subcontractors.

Job Responsibilities

• Manage and control all project-related documentation.
• Maintain an organized document control system for drawings submissions correspondence reports and technical documents.
• Receive register distribute and track incoming and outgoing documents.
• Ensure proper document numbering revision control filing and archiving.
• Maintain updated records of drawings and document revisions.Coordinate with Project Managers Engineers Consultants Clients and Subcontractors for document submissions and approvals.
• Monitor document submission deadlines and follow up on pending approvals.
• Prepare and maintain document registers transmittals and trackers.
• Ensure that only the latest approved drawings and documents are circulated to the concerned teams.
• Manage electronic and hard-copy documentation as per company and project requirements.
• Support project teams with document-related reports and status updates.
• Ensure compliance with company document control procedures and project requirements.

Requirements

• Bachelors Degree or Diploma in a relevant field.
• Minimum 58 years of experience as a Document Controller.
• Mandatory experience in the Construction industry.
• Strong experience handling project documentation technical documents drawings and correspondence.
• Proficiency in MS Office especially Excel.
• Experience with document control systems/software will be an advantage.
• Strong knowledge of document numbering revision control transmittals and document registers.
• Excellent organizational and coordination skills.
• Strong attention to detail and ability to manage multiple projects/documents simultaneously.
• Good communication skills in English.

Required Skills:

Bachelors Degree or Diploma in a relevant field. Minimum 58 years of experience as a Document Controller. Mandatory experience in the Construction industry. Strong experience handling project documentation technical documents drawings and correspondence. Proficiency in MS Office especially Excel. Experience with document control systems/software will be an advantage. Strong knowledge of document numbering revision control transmittals and document registers. Excellent organizational and coordination skills. Strong attention to detail and ability to manage multiple projects/documents simultaneously. Good communication skills in English.