Document Controller

Zahr Freighters; Dubai; On-site; AED 78,000 - 134,000; Full time

Job summary

Zahr Freighters in Dubai seeks a highly organized Document Controller to manage freight documents, maintain registers, and support audit readiness. You will coordinate with logistics, warehouse, finance and admin teams to ensure accurate, secure, and accessible records.

Ideal candidates have 2–4 years in document control or logistics administration, proficiency with MS Word/Excel/Outlook, and strong attention to detail.

Qualifications

• Bachelor's degree or diploma in Business Administration, Logistics, Document Management, or related field.
• 2–4 years of experience as a Document Controller or in a similar role.
• Experience handling freight, shipping, or logistics documentation preferred.
• Proficiency in Microsoft Word, Excel, Outlook and document management systems.
• Excellent attention to detail and record-keeping abilities.

Responsibilities

• Manage physical and electronic freight, logistics, and company documents.
• Receive, register, distribute, track, and archive documents.
• Maintain document registers, filing systems, and logs.
• Organize shipping documents, invoices, customs paperwork, and related records.
• Verify documents for accuracy and approvals.
• Coordinate with logistics, warehouse, finance, and admin teams.

Skills

Document control & records management

Freight & logistics documentation

Filing, archiving & tracking

MS Word, Excel, Outlook

Attention to detail

Communication & coordination

Time management

Confidentiality & integrity

Education

Business Administration, Logistics, or Document Management degree

Tools

Microsoft Word

Microsoft Excel

Outlook

Document management systems

Job description

Zahr Freighters is seeking a highly organized and detail-oriented Document Controller to join its team in Dubai. This role is ideal for a professional with strong document management and administrative skills who can maintain accurate freight records, control document flow, and ensure important business information is securely stored and easily accessible. The successful candidate will support smooth logistics operations through efficient documentation and record management.

Key Responsibilities:

• Manage and maintain physical and electronic freight, logistics, and company documents.
• Receive, register, distribute, track, and archive incoming and outgoing documents.
• Maintain accurate document registers, filing systems, and document control logs.
• Ensure shipping documents, invoices, delivery notes, customs paperwork, and related records are properly organized.
• Verify documents for accuracy, completeness, and required approvals.
• Maintain document versions, revisions, and updated records according to company procedures.
• Coordinate with logistics, warehouse, finance, and administrative teams to collect and distribute documents.
• Prepare document status reports and provide records to management when required.
• Support internal and external audits by retrieving relevant documentation.
• Scan, upload, index, and archive documents in digital document management systems.
• Ensure confidential freight, customer, and company information is handled securely.
• Identify missing or incomplete documentation and follow up with relevant departments.

Requirements:

• Bachelor's degree or diploma in Business Administration, Logistics, Document Management, or a related field.
• 2-4 years of experience as a Document Controller, Logistics Administrator, or in a similar role.
• Experience handling freight, shipping, logistics, or commercial documentation is preferred.
• Strong knowledge of document management and filing procedures.
• Proficiency in Microsoft Word, Excel, Outlook, and document management systems.
• Excellent attention to detail and record-keeping abilities.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Ability to maintain confidentiality and work effectively under deadlines.

Skills & Competencies:

• Document control and records management
• Freight and logistics documentation
• Filing, archiving, and document tracking
• Microsoft Office and digital document management
• Strong attention to detail and accuracy
• Communication and coordination skills
• Time management and multitasking
• Confidentiality and professional integrity

Why Join Zahr Freighters?

At Zahr Freighters, accurate documentation is essential for maintaining efficient freight, shipping, and logistics operations. This Document Controller position in Dubai offers an excellent opportunity to develop your document management expertise, work closely with experienced logistics professionals, and build a rewarding long-term career within a dynamic and growing freight organization.