Document Controller

GHD Group; Abu Dhabi; On-site; AED 70,000 - 90,000; Full time

Job summary

A leading professional services company in Abu Dhabi is seeking a Document Controller to support project teams with document management and cost analysis. The ideal candidate will have experience in financial reporting, project management tools, and an eye for detail. This role offers the opportunity to tackle significant challenges while being part of a multicultural workforce committed to innovation and success.

Qualifications

• Experience in document control and project management.
• Strong skills in financial reporting and cost analysis.
• Ability to work with various data modeling tools.

Responsibilities

• Control design documentation for the project.
• Maintain financial records of projects.
• Perform clerical and administrative duties.
• Support project management team with document flow.
• Prepare and analyze costings for projects.

Skills

Cost analysis

Document control

Project management

Attention to detail

Tools

MS Access

Suretrak programming

Spreadsheet software

Job description

Job Description

With more than 14000 people around the globe, GHD is one of the world's leading professional services companies operating in the global markets of water, energy and resources, environment, property and buildings, and transportation. Serving clients across five continents and the Pacific region, GHD people share a passion for exceeding the expectations of our clients and contributing to their success.

If you want to start a career with impact, being involved in solving everyday problems through to tackling some of the great challenges our clients and communities face, you'll find that here at GHD.

We're looking for a Document Controller to join our dynamic team and prepare project cost, forecast, estimating, tracking, analysis, and reports.

This role will also be involved in maintaining internal labor and project costs to allocated budget, perform cost analysis and advising project leaders on cost over-runs, working with computerized databases to manage project changes and minimize costs, overseeing and generating project-based invoices, reviewing and improving cost control systems to streamline and create more efficient cost analysis and reporting mechanisms, and supporting project team with labor projections, reallocations, and general cost reporting.

Responsibilities

• Control design documentation for the project/department
• Maintain up-to-date records of the financial status of projects
• Assist in the control of other documentation types as directed
• Liaise with project/department staff to achieve efficient data transmission, process alignment, and a high standard of service delivery
• Provide support to staff in the Project Management Group and others as required
• Perform clerical and administrative duties such as typing, transmittals, registering correspondence, updating quality records, filing, binding, scanning, copying, etc. required of the role
• Support and liaise with members of the Project Management team to ensure processes and procedures are being implemented
• Through training and self‑learning become familiar with GHD's document and job management systems
• Provide full document control support, including daily tasks such as expediting the review and approval of documentation (engineering documents, drawings, vendor data) and procedures
• Plan, supervise, and record document flow to and from all necessary parties, including engineering and construction contractors, sub‑contractors, and the project office
• Write standard letters
• Update quality records
• Record and issue all incoming and outgoing project correspondence and contractual notices (including e‑mails where applicable)
• Issue transmittals and receipts concerning the documents in circulation
• Complete all necessary typing and filing as required; develop familiarity with GHD DTC and understand required formatting and presentation of documents
• Perform financial reporting (project cost updates in spreadsheet format, tracking earned value, assistance with invoicing)
• Assist with program management (Suretrak programming)
• Assist with job management using PM tools (MS Access) for issues management and risk management
• Prepare and organize complex documents using a variety of applications for technology devices, standard office software; gather and summarize data for special reports
• Evaluate costs, identify variances, and opportunities to improve profitability for more senior colleagues (cost accounting)
• Prepare and analyze accurate costings for construction, maintenance, or improvement works, covering materials, quantities, and labor time (cost calculation and analysis)
• Collate and analyze cost price or project data using data modeling tools and algorithms to calculate cost processes and project estimates (cost price calculation)
• Develop personal capabilities through assessment and development planning, formal and informal training and coaching; maintain an understanding of relevant technology, regulations, and industry best practices (personal capability building)
• Develop knowledge of organization’s policies, procedures, and relevant regulatory codes to ensure work adheres to standards; obtain authorization for any exceptions from mandatory procedure (operational compliance)
• Contribute to reviewing costs, generating ideas for cost reduction, and implementing cost saving initiatives (cost reduction)
• Contribute to project and program reporting and review by organizing meetings and preparing project and/or program papers (agendas, reports, presentations) (project reporting and review)

Take on some of the world's toughest challenges- with everyone at GHD backing you every step of the way.

At GHD, we celebrate the power of a multicultural workforce and champion individual achievement. As an equal opportunity employer, we are committed to providing fair and inclusive employment opportunities to all qualified candidates and employees—regardless of background, identity, or experience. We believe that diversity drives innovation, and we welcome the unique perspectives that each team member brings to our organization.