Document Controller

UAE; Abu Dhabi; On-site; AED 56,000 - 78,000; Full time

Job summary

UAE is seeking a meticulous Document Controller to join our team in the UAE. You will manage and maintain project documents, ensure accurate indexing, security, and easy retrieval to support smooth project execution.

The role requires coordinating with multiple departments, tracking revisions, distributing documents to stakeholders, and assisting audits with compliant documentation. Strong organizational skills, attention to detail, and proficiency with Microsoft Office and document management

Qualifications

• Maintain and control the flow of project documents according to company procedures and industry standards.
• Ensure all documentation is properly indexed, archived, and easily retrievable.
• Monitor and track document revisions and version control to prevent discrepancies.
• Prepare reports and documentation required for audits and regulatory compliance.
• Support project teams with timely document updates and managing document databases.

Responsibilities

• Distribute documents to relevant stakeholders in a timely and efficient manner.
• Coordinate with departments to collect, review, and verify documents for completeness and accuracy.
• Maintain confidentiality and security of all controlled documents.
• Assist in audits and regulatory compliance documentation.

Skills

Meticulousness

Organizational skills

Attention to detail

Communication

Interpersonal skills

Microsoft Office

Version control

Tools

Document management software

Job description

We are seeking a meticulous and organized Document Controller to join our team in the UAE. The successful candidate will be responsible for managing, updating, and maintaining company documents ensuring accuracy, security, and accessibility to support smooth project execution and compliance with company standards.Responsibilities:- Maintain and control the flow of project documents according to company procedures and industry standards.- Ensure all documentation is properly indexed, archived, and easily retrievable.- Coordinate with various departments to collect, review, and verify documents for completeness and accuracy.- Monitor and track document revisions and version control to prevent discrepancies.- Distribute documents to relevant stakeholders in a timely and efficient manner.- Ensure confidentiality and security of all controlled documents.- Assist in the preparation of reports and documentation required for audits and regulatory compliance.- Support project teams by providing timely and relevant document updates and managing document databases.

- Proven experience as a Document Controller or in a similar administrative role.- Familiarity with document management software and systems.- Strong organizational skills with exceptional attention to detail.- Ability to manage multiple tasks and prioritize effectively under tight deadlines.- Excellent communication and interpersonal skills to liaise with various teams and stakeholders.- Proficient in Microsoft Office Suite and other relevant software.- Knowledge of relevant industry standards and regulatory requirements is a plus.- Ability to work independently and as part of a team in a fast-paced environment.