Document Controller

AECOM; Abu Dhabi; On-site; AED 100,000 - 140,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid time off and leave

Employee assistance program

Retirement savings plan

Job summary

AECOM is seeking a detail-oriented Document Controller in Abu Dhabi. The role includes managing documentation systems, ensuring accuracy and compliance with standards. Candidates should have at least 5 years of experience in document control, preferably 3 years in the UAE, and a diploma in a relevant field. Proficiency in Microsoft Office, especially Excel and SharePoint, is required. The position offers comprehensive benefits and is a full-time role, with no remote work options.

Qualifications

• 5+ years of overall experience in document control, with at least 3 years in the UAE.
• Proficiency in document management systems and databases.
• Experience in conducting system audits and preparing compliance reports.

Responsibilities

• Develop and maintain document control systems including naming conventions and filing structures.
• Ensure timely updates and changes to documents to meet deadlines.
• Coordinate with departments to manage document edits and approvals.
• Track and maintain accurate records of all documents.

Skills

Attention to detail

Communication skills

Organizational skills

Proficiency in Microsoft Office Suite

Experience with document management systems

Ability to work under pressure

Knowledge of document control practices

Education

Diploma in Business Administration, Information Management or related field

Tools

Microsoft Excel

SharePoint

Job description

We are seeking a detail-oriented and organized Document Controller to join our team in Abu Dhabi United Arab Emirates. As a Document Controller you will play a crucial role in managing and maintaining our organizations documentation systems ensuring accuracy accessibility and compliance with company standards.

Responsibilities

• Develop and maintain document control systems including naming conventions and filing structures for easy information retrieval
• Ensure timely updates and changes to documents to meet set deadlines
• Coordinate with various departments and stakeholders to manage document edits and approvals
• Track and maintain accurate records of all documents within the organization
• Implement and follow company quality assurance program procedures
• Conduct regular audits of the document management system to ensure compliance with company policies and industry standards
• Collaborate with project managers to establish document control procedures for specific projects
• Manage the archiving process for outdated or completed project documentation
• Prepare and distribute copies of documents to appropriate personnel
• Provide training to team members on document control procedures and best practices
• Generate regular reports on document control activities and system performance for management review
• Assist in the implementation of new document management technologies and software as needed

Qualifications

• 5 years of overall experience in document control with at least 3 years of experience in the UAE
• Diploma in Business Administration Information Management or a related field
• Proficiency in document management systems and databases
• Advanced skills in Microsoft Office Suite particularly Excel and SharePoint
• Strong attention to detail and excellent organizational skills
• Ability to work efficiently under pressure and meet deadlines
• Excellent communication skills both written and verbal
• Experience in conducting system audits and preparing compliance reports
• Knowledge of industry-standard document control practices and procedures
• Ability to work collaboratively in a team environment
• Adaptability to new technologies and software related to document management

Benefits

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work optionswell-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work

No

Employment Type

Full-time