Document Controller

Wadan Developments LLC; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

Wadan Developments LLC is seeking an experienced Document Controller to support the Design Team in managing and maintaining project documentation throughout the project lifecycle. The role ensures accurate document control, timely distribution and tracking, and effective coordination for smooth handover of documents.

Responsibilities include maintaining registers, ensuring archiving, monitoring submissions to authorities, and producing regular status reports to support project teams in UAE-based

Qualifications

• Diploma or bachelor’s degree in business administration, engineering, construction management, information management, or a related discipline.
• Minimum 5–8 years of document-control experience, preferably including 2–3 years representing a Client, Developer, or Project Management Consultant in the UAE.
• Strong knowledge of document-control procedures, numbering systems, revision control, workflows, distribution matrices, and document registers.
• Familiarity with UAE authority submissions and approvals, including DM, DCD, RTA, DEWA, and relevant master-developer requirements.
• Experience coordinating as-built drawings, O&M manuals, warranties, asset registers, training records, testing and commissioning documents, and handover dossiers.
• Knowledge of ISO 9001 quality-management requirements and experience supporting document-control audits.

Responsibilities

• Maintain accurate document registers, transmittals, revisions, and project records.
• Ensure timely distribution, tracking, and archiving of all project documents.
• Monitor consultant, contractor, and authority submissions.
• Follow up and ensure timely closure of approvals and pending documents.
• Prepare regular document status reports and support project teams with document tracking and coordination.

Skills

Document control

Attention to detail

Education

Diploma or bachelor’s degree in business administration, engineering, construction management, information management, or a related discipline

Job description

We are seeking an experienced Document Controller to support our Design Team in managing and maintaining project documentation throughout the project lifecycle. The ideal candidate will ensure accurate document control, timely distribution and tracking, proper submission and approval follow-up, and effective coordination and reporting to support the smooth delivery of project documentation.

• Maintain accurate document registers, transmittals, revisions, and project records.
• Ensure timely distribution, tracking, and archiving of all project documents

Documentation Quality & Compliance

• Ensure all project documents are complete, up-to-date, and comply with document control procedures.
• Maintain document accuracy throughout concept, design, construction, and handover stages.

Submission & Approval Tracking

• Monitor consultant, contractor, and authority submissions.
• Follow up and ensure timely closure of approvals and pending documents.

Reporting & Coordination

• Prepare regular document status reports and support project teams with document tracking and coordination.

QUALIFICATIONS & REQUIREMENTS

• Diploma or bachelor’s degree in business administration, engineering, construction management, information management, or a related discipline.
• Minimum 5–8 years of document-control experience, preferably including 2–3 years representing a Client, Developer, or Project Management Consultant in the UAE.
• Strong knowledge of document-control procedures, numbering systems, revision control, workflows, distribution matrices, and document registers.
• Familiarity with UAE authority submissions and approvals, including DM, DCD, RTA, DEWA, and relevant master-developer requirements.
• Experience coordinating as-built drawings, O&M manuals, warranties, asset registers, training records, testing and commissioning documents, and handover dossiers.
• Knowledge of ISO 9001 quality-management requirements and experience supporting document-control audits.