Document Controller

ALSUWEIDI Engineering Consultants; Abu Dhabi; Presencial; AED 90 000 - 130 000; Tempo integral

Resumo da oferta

ALSUWEIDI Engineering Consultants in Abu Dhabi is seeking an experienced Document Controller to manage project documentation, ensure proper filing, tracking and data integrity across multiple projects. You will prepare and update Document Control Procedures, generate progress reports for Project Managers, and ensure all documents comply with client and company standards.

Ideal candidates have 3–4 years in document management, proficiency with EDMS and MS Office, strong communication, and the

Qualificações

• Bachelor's degree in a relevant field or equivalent experience.
• 3–4 years of document management experience.
• Strong EDMS knowledge and MS Office proficiency.
• Ability to work in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills.

Responsabilidades

• Control project documentation across multiple projects.
• Prepare, operate and update Document Control Procedures.
• Provide document control support to each project.
• Produce Document Progress Reports for Project Managers.
• Ensure documentation meets client and corporate standards.
• Create document control and correspondence folders for projects.
• Coordinate with Project Manager on progress integration.
• Ensure templates conform to company standards.
• Screen callers and record appointments.
• Prepare letters to clients and contractors.
• Register receipt and tracking of documents.
• Transmit documents to internal/external parties for review.
• Provide general admin support to project directors and engineers.
• Ad hoc duties to assist supervisor and project team.

Conhecimentos

Document control

EDMS knowledge

MS Office

Adobe Acrobat

Attention to detail

Communication skills

Formação académica

Bachelor's Degree

Ferramentas

EDMS software

Descrição da oferta de emprego

We are seeking an experienced Document Controller for our project in Abu Dhabi. The ideal candidate will manage and organize all project-related documents, ensuring they are properly filed, tracked, and accessible while maintaining data integrity and security. This role is crucial for efficient documentation and supporting the smooth execution of the project. Candidates who are immediately available will be given preference.

DUTIES AND RESPONSIBILITIES

• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
• Prepare, operate and update Document Control Procedures in line with the Company's Document Management System.
• Ensure proper document control support is given to each project.
• Produce and maintain Document Progress Reports to Project Managers.
• Ensure all documentation provided is as per client and corporate requirements.
• Create Document Control and correspondence folders for individual projects.
• Work collectively with the Project Manager to ensure project progress status integration.
• Ensure all templates used with the department conform to Company standards.
• Screen telephone callers and record appointments.
• Prepare letters to clients and contractors per specifications and Company standards.
• Register the receipt of documents and track controlled documents.
• Transmit documents to internal/external parties for review.
• Provide general administrative and clerical support to project directors, managers, engineers.
• Ad hoc work duties as required to assist the supervisor and the project team.

REQUIREMENTS

Educational Background:

• Bachelor's Degree
• Practical / hands-on experience in document management roles of at least 3-4 years.

Skills:

• Basic understanding of Engineering / Procurement / Construction / Commissioning documents.
• Knowledge of Electronic Document Management Systems (EDMS).
• Excellent MS Suite software knowledge and good knowledge of Adobe Acrobat.
• Able to work in a fast-paced and deadline-driven environment and manage pressure.
• Detail-oriented, dependable, trustworthy, self-directed and highly- motivated.
• Excellent oral and written communication skills

Please note that only shortlisted candidates will be contacted.