DISPATCH COORDINATOR (RENT A CAR)

VESLA MOTORS L.L.C; Dubai; On-site; AED 33,000 - 45,000; Full time

Job summary

Vesla Rent A Car in Dubai is seeking a Dispatch Coordinator to organize vehicle dispatches, deliveries, collections, and transfers while ensuring smooth daily operations.

The role requires 2–4 years in dispatch or fleet coordination, strong communication, and good knowledge of Dubai routes. A high school diploma or Bachelor’s degree is preferred, with a full-time, on-site work arrangement.

Qualifications

• High school diploma or Bachelor's degree preferred.
• 2–4 years in dispatch, logistics, fleet coordination, or car rental is beneficial.
• Dubai road knowledge and driving routes are advantageous.

Responsibilities

• Coordinate daily vehicle dispatches, deliveries, collections, and transfers.
• Assign movements to drivers based on bookings and priorities.
• Prepare daily dispatch schedules for timely deliveries.
• Coordinate with rental agents and operations for customer requirements.
• Monitor movements and follow up on delays or changes.
• Ensure vehicles are ready and allocated before dispatch.

Skills

Coordination

Communication

Problem-solving

Multitasking

Time management

Education

High school diploma or Bachelor's degree

Tools

Speed System

Microsoft Office

Job description

WE ARE HIRING – DISPATCH COORDINATOR (RENT A CAR)

Company: Vesla Rent A Car

Location: Ras Al Khor, Dubai, UAE

Employment Type: Full-Time

Reporting To: Branch Manager / Operations Manager

Salary: AED 3,000 – 4,000 per month

Job Summary

We are looking for an organized, proactive, and detail-oriented Dispatch Coordinator to join our Rent A Car team in Dubai. The ideal candidate will be responsible for coordinating vehicle dispatches, deliveries, collections, and transfers while ensuring efficient fleet movement and smooth daily operations.

Key Responsibilities

Vehicle Dispatch & Coordination

• Coordinate daily vehicle dispatches, deliveries, collections, and transfers.
• Assign vehicle movements to drivers based on bookings and operational priorities.
• Prepare daily dispatch schedules and ensure timely vehicle deliveries.
• Coordinate with rental agents and operations teams regarding customer requirements.
• Monitor vehicle movements and follow up on delays or changes.
• Ensure vehicles are ready and properly allocated before dispatch.

Fleet & Documentation Management

• Maintain accurate records of vehicle dispatches, deliveries, collections, and returns.
• Verify vehicle details and relevant documents before dispatch.
• Coordinate vehicle handovers and returns with the relevant teams.
• Monitor fleet availability and update vehicle status in the rental management system.
• Report vehicle damage, delays, and operational issues to management.

Communication & Reporting

• Maintain regular communication with drivers, branch staff, and operations teams.
• Handle dispatch-related issues and arrange alternative solutions when required.
• Prepare daily dispatch and vehicle movement reports.
• Ensure all dispatch activities follow company procedures and customer commitments.

Qualifications & Requirements

• High school diploma or Bachelor's degree is preferred.
• 2–4 years of experience in dispatch, logistics, fleet coordination, or the car rental industry is preferred.
• Good knowledge of Dubai roads, locations, and routes.
• Strong coordination, planning, and organizational skills.
• Good communication and problem-solving abilities.
• Basic computer skills and knowledge of Microsoft Office.
• Experience with car rental management systems; knowledge of Speed System is an advantage.
• Ability to manage multiple tasks in a fast-paced environment.
• Professional attitude, teamwork, and attention to detail.