Contracts Administrator

Ellington Properties Development LLC; Ras Al Khaimah; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading real estate development company in the UAE is seeking a Contract Administrator to manage project contracts, oversee valuations, and conduct final account negotiations. The ideal candidate should hold a Bachelor’s degree in civil engineering, Quantity Surveying, or Law and possess 6–10 years of experience in post-contract administration within the construction sector. Strong skills in contract negotiation and risk management are essential. Familiarity with FIDIC principles is preferred.

Qualifications

• Minimum 6–10 years of experience in post-contract administration within the construction or real estate development sector in UAE.
• Familiarity with FIDIC (Red Book 1987/1999, Yellow Book 1999) and UAE Civil Code, Contract Law.

Responsibilities

• Manage all project contracts and ensure compliance with all terms and obligations.
• Review, assess, and negotiate contractor claims for time extensions and disruption.
• Monitor risks and claims across the project and advise the team.
• Draft letters, notices, and correspondence aligned with FIDIC principles.
• Oversee monthly valuations and Interim Payment Certificate processes.
• Lead final account negotiations with contractors and subcontractors.
• Review and manage subcontracts to ensure alignment with main contract terms.
• Manage the full variation order process and verify contractor claims.
• Maintain a database of contracts, amendments, and correspondence.
• Prepare periodic reports on contract status and claims exposure.

Skills

Contract negotiation

Risk management

Communication skills

Analytical skills

Negotiation skills

Education

Bachelor’s degree in civil engineering, Quantity Surveying, or Law

Job description

Job Description

Contract Administration and Claims Management

• Manage all project contracts and ensure compliance with all terms and obligations.
• Review, assess, and negotiate contractor claims for time extensions, prolongation, and disruption.
• Monitor risks and claims across the project and advise the team on potential exposures.
• Draft letters, notices, and correspondence aligned with FIDIC principles and to safeguard the Employer’s position.

Payment & Valuation

• Oversee monthly valuations and Interim Payment Certificate (IPC) processes.
• Ensure accurate and timely certification of IPC and release as per contract terms.
• Lead final account negotiations with contractors and subcontractors.

Subcontract Administration

• Review and manage subcontracts to ensure they align with main contract terms.
• Coordinate with project teams to track subcontractor performance, progress, and payments.
• Monitor the main contractor’s payment process to ensure timely payment to subcontractors and suppliers, reducing risks of delay or suspension.

Change Management

• Manage the full variation order process, from technical and cost evaluation to final approval.
• Verify all contractor claims and variations are supported by drawings, BOQs, or instructions before approval.
• Record and notify any unapproved works to protect the Employer from future claims.

Reporting

• Maintain a database of contracts, amendments, and correspondence.
• Prepare periodic reports on contract status, claims exposure, and commercial risk for management review.

Qualifications & Experience

• Bachelor’s degree in civil engineering, Quantity Surveying, or Law (mandatory).
• Minimum 6–10 years of experience in post-contract administration within the construction or real estate development sector in UAE.
• Applicants from India are considered if they have experience with reputed contractors or consultants.
• Familiarity with FIDIC (Red Book 1987/1999, Yellow Book 1999) and UAE Civil Code, Contract Law.
• Strong communication, negotiation, and analytical skills.