Contract Administrator

Elliott Group, Ebara Corp; Abu Dhabi; On-site; AED 90,000 - 120,000; Full time

Job summary

Ebara Elliott Energy in Abu Dhabi is seeking a highly organized Contract Administrator to oversee the administrative, contractual, and commercial aspects of field service projects from RFQ to invoicing.

The role interfaces with Operations, Sales, Finance and Field Service Engineers to ensure compliant, efficient project execution.

Qualifications

• Commercial acumen with strong contract administration and documentation skills.
• Excellent written and oral communication skills.
• Fluency in English; additional languages are a plus.
• Strong organizational skills with ability to multitask and meet deadlines.

Responsibilities

• Quotation Support: Log and review inquiries and prepare accurate quotations.
• Order Management: Verify and acknowledge customer orders for accuracy and policy alignment.
• Field Coordination: Work with field service teams to schedule and execute projects.
• Performance Monitoring: Track contract performance and ensure deliverables meet agreements.
• Records Retention: Maintain accurate project documentation and long-term files.
• Financial Facilitation: Support invoicing processes and assist with collections.

Skills

Commercial acumen

Communication

Time management

Collaboration

Excel

Word

Tools

Excel

Word

Job description

Overview & Responsibilities

Job Description

We are seeking a highly organized and detail-oriented Contract Administrator to join our team in Abu Dhabi, United Arab Emirates.

Reporting directly to the Supervisor of Contract Administration and working closely with Operations, Sales, Finance, Logistics, and Field Service Engineers, the ideal candidate will oversee the administrative, contractual, and commercial aspects of field service projects.

Your responsibility will span from the initial RFQ (request for quotation) to order acknowledgement and final invoicing, ensuring accurate documentation, strict policy compliance, and efficient execution throughout.

Key Responsibilities:

Quotation Support: Log and review incoming customer inquiries and prepare accurate quotations to support the Service Sales team.

Order Management: Verify and acknowledge customer orders to ensure total accuracy and alignment with both the original quotations and company policies.

Field Coordination: Partner closely with field service teams to facilitate project scheduling and successful execution.

Performance Monitoring: Monitor contract performance regularly to ensure all deliverables are met according to established agreements.

Records Retention: Maintain highly accurate project documentation and manage long-term service contract files.

Financial Facilitation: Facilitate both internal and external invoicing processes, and assist the Finance department with the collection process.

Engineering & Technical Support: Provide critical support to the engineering team regarding claims handling, warranty requirements, and project cost evaluations.

Required Skills and Qualifications

Commercial Expertise: Strong commercial acumen paired with robust contract administration and documentation skills.

Communication: Excellent written and oral communication skills.

Language Proficiency: Fluency in English is required. Additional language skills in Spanish, French, Italian, or German will be considered an advantage.

Time Management: Strong organizational skills with a proven ability to handle multiple tasks and meet tight deadlines simultaneously.

Collaboration: Ability to work effectively and cohesively with cross-functional teams.

Software Skills: Proficiency in the Microsoft Office Suite (specifically Excel and Word ).

Preferred Assets: Prior field service operational experience and a deep understanding of legal and commercial contractual principles will be considered a significant advantage.

Location & Schedule

Base Location: KEZAD Freezone, Abu Dhabi, UAE

Work Schedule: Full-Time; Monday – Friday, based on-site from the office.

About Ebara Elliott Energy

Customers throughout the world choose Ebara Elliott Energy for the design, manufacture, and service of their critical rotating equipment. EEE’s global service network routinely installs, overhauls, repairs, upgrades, and rerates machines from any manufacturer. Customers everywhere turn to us for precision engineering, extraordinary reliability, and unparalleled service.

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