Contract Administrator

Elliott Turbomachinery LTD (UAE); Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Elliott Turbomachinery LTD (UAE) is seeking a Contract Administrator in Abu Dhabi to oversee administrative, contractual, and commercial aspects of field service projects from RFQ to invoicing.

The role requires strong commercial acumen, excellent communication, and the ability to coordinate with Operations, Sales, Finance, Logistics, and Field Service Engineers. On-site, full-time position with emphasis on documentation and policy compliance.

Qualifications

• Commercially aware with contract administration and documentation skills.
• Excellent written and oral communication abilities.
• Fluency in English; additional languages advantageous.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Ability to collaborate with cross-functional teams.
• Proficient in Microsoft Excel and Word.

Responsibilities

• Quotation support: log inquiries and prepare accurate quotations.
• Order management: verify and acknowledge orders in line with quotations and policies.
• Field coordination: collaborate with field service teams for scheduling and execution.
• Performance monitoring: track contract performance and deliverables.
• Records retention: maintain precise project documentation and long-term files.
• Financial facilitation: assist invoicing and collections with Finance.
• Engineering support: assist with claims handling and cost evaluations.

Skills

Commercial acumen

Communication

English fluency

Time management

Collaboration

Excel

Word

Field service experience

Legal/commercial principles

Tools

Microsoft Office Suite

Job description

Overview & Responsibilities

We are seeking a highly organized and detail-oriented Contract Administrator to join our team in Abu Dhabi, United Arab Emirates. Reporting directly to the Supervisor of Contract Administration and working closely with Operations, Sales, Finance, Logistics, and Field Service Engineers, the ideal candidate will oversee the administrative, contractual, and commercial aspects of field service projects. Your responsibility will span from the initial RFQ (request for quotation) to order acknowledgement and final invoicing, ensuring accurate documentation, strict policy compliance, and efficient execution throughout.

Key Responsibilities

• Quotation Support: Log and review incoming customer inquiries and prepare accurate quotations to support the Service Sales team.
• Order Management: Verify and acknowledge customer orders to ensure total accuracy and alignment with both the original quotations and company policies.
• Field Coordination: Partner closely with field service teams to facilitate project scheduling and successful execution.
• Performance Monitoring: Monitor contract performance regularly to ensure all deliverables are met according to established agreements.
• Records Retention: Maintain highly accurate project documentation and manage long-term service contract files.
• Financial Facilitation: Facilitate both internal and external invoicing processes, and assist the Finance department with the collection process.
• Engineering & Technical Support: Provide critical support to the engineering team regarding claims handling, warranty requirements, and project cost evaluations.

Required Skills and Qualifications

• Commercial Expertise: Strong commercial acumen paired with robust contract administration and documentation skills.
• Communication: Excellent written and oral communication skills.
• Language Proficiency: Fluency in English is required. Additional language skills in Spanish, French, Italian, or German will be considered an advantage.
• Time Management: Strong organizational skills with a proven ability to handle multiple tasks and meet tight deadlines simultaneously.
• Collaboration: Ability to work effectively and cohesively with cross-functional teams.
• Software Skills: Proficiency in the Microsoft Office Suite (specifically Excel and Word).
• Preferred Assets: Prior field service operational experience and a deep understanding of legal and commercial contractual principles will be considered a significant advantage.

Location & Schedule

• Base Location: KEZAD Freezone, Abu Dhabi, UAE
• Work Schedule: Full-Time; Monday – Friday, based on-site from the office.

About Ebara Elliott Energy

Customers throughout the world choose Ebara Elliott Energy for the design, manufacture, and service of their critical rotating equipment. EEE's global service network routinely installs, overhauls, repairs, upgrades, and rerates machines from any manufacturer. Customers everywhere turn to us for precision engineering, extraordinary reliability, and unparalleled service. We are proud of our legacy, but our focus is on the future, putting our tradition of innovation to work on the new challenges facing global energy production and processes. Using advanced technologies, producing high-quality products, and offering reliable services are just a few of the ways that Ebara Elliott Energy is doing its part to contribute to a cleaner, more sustainable future. As a solution provider in the energy industry, Ebara Elliott Energy designs, manufactures, and services technically advanced centrifugal and axial compressors, steam turbines, power recovery expanders, custom pumps, and cryogenic products used in the petrochemical, refining, oil & gas, and liquefied gas industries, as well as in power applications. We employ 2,300 people in 30 locations around the world. The company is a wholly owned subsidiary of Ebara Corporation, a major industrial conglomerate headquartered in Tokyo, Japan. Ebara employs 19,000 people and has sales of US $5 billion.