Contract Administrator

Elliott Company; Abu Dhabi; On-site; AED 180,000 - 240,000; Full time

Job summary

Elliott Company in Abu Dhabi seeks a detailed Contract Administrator to oversee administrative, contractual, and commercial aspects of field service projects. You will handle from RFQ to invoicing, ensuring documentation accuracy and policy compliance while coordinating with Operations, Sales, Finance, Logistics, and Field Service Engineers.

Key duties include supporting quotations, managing orders, and monitoring performance, with emphasis on cross-functional collaboration and strong MS Office

Qualifications

• Strong commercial acumen with contract admin and documentation skills.
• Excellent written and oral communication abilities.
• Fluency in English; additional languages a plus.
• Ability to manage multiple tasks and meet tight deadlines.
• Cross-functional collaboration across teams.
• Proficiency in Microsoft Office Suite (Excel and Word).
• Field service operations and understanding of legal/commercial contracts advantageous.

Responsibilities

• Quotation support and review to aid the Service Sales team.
• Order management with accuracy and policy alignment.
• Coordinate with field service teams for scheduling and execution.
• Monitor contract performance against agreements.
• Maintain accurate project records and files.
• Facilitate invoicing and assist with collections.
• Provide engineering and technical support on claims and cost evaluations.

Skills

Commercial acumen

Communication

English fluency

Time management

Collaboration

Excel

Word

Tools

Excel

Word

Job description

We are seeking a highly organized and detail-oriented Contract Administrator to join our team in Abu Dhabi United Arab Emirates Reporting directly to the Supervisor of Contract Administration and working closely with Operations Sales Finance Logistics and Field Service Engineers the ideal candidate will oversee the administrative contractual and commercial aspects of field service projects Your responsibility will span from the initial RFQ request for quotation to order acknowledgement and final invoicing ensuring accurate documentation strict policy compliance and efficient execution throughout

Key Responsibilities

• Quotation Support Log and review incoming customer inquiries and prepare accurate quotations to support the Service Sales team
• Order Management Verify and acknowledge customer orders to ensure total accuracy and alignment with both the original quotations and company policies
• Field Coordination Partner closely with field service teams to facilitate project scheduling and successful execution
• Performance Monitoring Monitor contract performance regularly to ensure all deliverables are met according to established agreements
• Records Retention Maintain highly accurate project documentation and manage long-term service contract files
• Financial Facilitation Facilitate both internal and external invoicing processes and assist the Finance department with the collection process
• Engineering amp Technical Support Provide critical support to the engineering team regarding claims handling warranty requirements and project cost evaluations

Required Skills and Qualifications

• Commercial Expertise: Strong commercial acumen paired with robust contract administration and documentation skills.
• Communication: Excellent written and oral communication skills.
• Language Proficiency: Fluency in English is required. Additional language skills in Spanish, French, Italian, or German will be considered an advantage.
• Time Management: Strong organizational skills with a proven ability to handle multiple tasks and meet tight deadlines simultaneously.
• Collaboration: Ability to work effectively and cohesively with cross-functional teams.
• Software Skills: Proficiency in the Microsoft Office Suite (specifically Excel and Word ).
• Preferred Assets: Prior field service operational experience and a deep understanding of legal and commercial contractual principles will be considered a significant advantage .