Contract Administrator

Ebara Elliott Energy; Abu Dhabi; On-site; AED 89,000 - 156,000; Full time

Job summary

Ebara Elliott Energy, based in KEZAD Freezone, Abu Dhabi, seeks a meticulous Contract Administrator to oversee the administrative, contractual, and commercial aspects of field service projects from RFQ to invoicing. You will ensure accurate documentation, policy compliance, and efficient execution across teams.

The candidate should be fluent in English with strong communication, time management, and collaboration skills, plus MS Office proficiency. On-site, full-time role in Abu Dhabi.

Qualifications

• Strong commercial acumen with contract administration and documentation skills.
• Excellent written and oral communication abilities.
• Fluency in English; additional languages are a plus.
• Proven organizational skills and ability to multitask with tight deadlines.
• Ability to work with cross-functional teams including Operations, Sales, Finance and Engineering.
• Proficiency in Microsoft Office (Excel and Word).
• Experience in field service operations and understanding of legal/commercial principles is advantageous.

Responsibilities

• Oversee administrative, contractual and commercial aspects of field service projects from RFQ to invoicing.
• Log and review customer inquiries, prepare accurate quotations, and manage orders.
• Coordinate with field service teams for scheduling and execution.
• Monitor contract performance and ensure compliance with agreements.
• Maintain precise project documentation and long-term contract files.
• Facilitate internal and external invoicing processes with Finance.
• Support engineering with claims handling, warranty requirements, and cost evaluations.

Skills

Commercial acumen

Contract administration

Communication

English fluency

Time management

Collaboration

MS Office

Field service experience

Legal/contract principles

Tools

Microsoft Excel

Microsoft Word

Job description

Job Description

We are seeking a highly organized and detail-oriented Contract Administrator to join our team in Abu Dhabi, United Arab Emirates.

Overview & Responsibilities

Job Description

We are seeking a highly organized and detail-oriented Contract Administrator to join our team in Abu Dhabi, United Arab Emirates. Reporting directly to the Supervisor of Contract Administration and working closely with Operations, Sales, Finance, Logistics, and Field Service Engineers, the ideal candidate will oversee the administrative, contractual, and commercial aspects of field service projects. Your responsibility will span from the initial RFQ (request for quotation) to order acknowledgement and final invoicing, ensuring accurate documentation, strict policy compliance, and efficient execution throughout.

Key Responsibilities

• Quotation Support: Log and review incoming customer inquiries and prepare accurate quotations to support the Service Sales team.
• Order Management: Verify and acknowledge customer orders to ensure total accuracy and alignment with both the original quotations and company policies.
• Field Coordination: Partner closely with field service teams to facilitate project scheduling and successful execution.
• Performance Monitoring: Monitor contract performance regularly to ensure all deliverables are met according to established agreements.
• Records Retention: Maintain highly accurate project documentation and manage long-term service contract files.
• Financial Facilitation: Facilitate both internal and external invoicing processes, and assist the Finance department with the collection process.
• Engineering & Technical Support: Provide critical support to the engineering team regarding claims handling, warranty requirements, and project cost evaluations.

Required Skills And Qualifications

• Commercial Expertise: Strong commercial acumen paired with robust contract administration and documentation skills.
• Communication: Excellent written and oral communication skills.
• Language Proficiency: Fluency in English is required. Additional language skills in Spanish, French, Italian, or German will be considered an advantage.
• Time Management: Strong organizational skills with a proven ability to handle multiple tasks and meet tight deadlines simultaneously.
• Collaboration: Ability to work effectively and cohesively with cross-functional teams.
• Software Skills: Proficiency in the Microsoft Office Suite (specifically Excel and Word).
• Preferred Assets: Prior field service operational experience and a deep understanding of legal and commercial contractual principles will be considered a significant advantage.

Location & Schedule

• Base Location: KEZAD Freezone, Abu Dhabi, UAE
• Work Schedule: Full-Time; Monday – Friday, based on-site from the office.

About Ebara Elliott Energy

Customers throughout the world choose Ebara Elliott Energy for the design, manufacture, and service of their critical rotating equipment. EEE’s global service network routinely installs, overhauls, repairs, upgrades, and rerates machines from any manufacturer. Customers everywhere turn to us for precision engineering, extraordinary reliability, and unparalleled service.