Business Assistant -Import/export trade

Parisima Talent; Dubai; On-site; AED 100,000 - 160,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

International exposure

Job summary

Parisima Talent in Dubai is seeking a detail-oriented Business Assistant to support our trading and operations team in UAE, handling trade documentation and contract administration.

The role covers SAP data management, vendor and bank registrations, and coordination of import/export activities with suppliers and logistics partners, ensuring accurate documentation and timely execution.

Qualifications

• Minimum 2 years UAE experience in import/export operations.
• Experience handling trade documentation and commercial contracts.
• Working knowledge of SAP and data management systems.

Responsibilities

• Manage and maintain data in SAP, ensuring accuracy and timely updates.
• Handle vendor and bank registrations and related administrative processes.
• Review and maintain business contracts, understanding key terms.
• Coordinate import/export documentation and trade execution processes.
• Manage shipping documents and after-sales communications with clients and stakeholders.
• Prepare and issue sales invoices and maintain contract accounting records.
• Support trade operations through accurate documentation and reporting.
• Conduct desktop research related to food commodities or trading activities when required.
• Coordinate with internal departments, suppliers, logistics partners, and customers.

Skills

Attention to detail

Communication skills

Organizational skills

Contract administration

Team coordination

Education

Bachelor's degree in Business Administration, Commerce, Logistics, or related field

Tools

SAP

Microsoft Excel

Job description

Business Assistant - Import/Export Trade Operations

Experience Required: Minimum 2 years in UAE import/export trade documentation

We are looking for a detail-oriented Business Assistant to support our trading and operations team. The ideal candidate will have experience handling trade documentation, contract administration, SAP data management, and coordination of import/export activities within the UAE.

Key Responsibilities

• Manage and maintain data in SAP, ensuring accuracy and timely updates.
• Handle vendor registration, bank registration, and related administrative processes.
• Review and maintain business contracts, ensuring understanding of key commercial and trading terms.
• Coordinate import/export documentation and trade execution processes.
• Manage shipping documents and facilitate after-sales communication with clients and stakeholders.
• Prepare and issue sales invoices while maintaining contract-related accounting records, including sales, gross profit, and related cost data.
• Support trade operations through accurate documentation and reporting.
• Conduct desktop research and studies related to food commodities or food trading activities when required.
• Coordinate with internal departments, suppliers, logistics partners, and customers to ensure smooth business operations.

Requirements

Minimum 2 years of UAE experience as a Business Assistant, Trade Assistant, or similar role within import/export operations.

Experience handling trade documentation, shipping documents, and commercial contracts.

Working knowledge of SAP and data management systems.

Familiarity with vendor registration, bank registration, and commercial documentation.

Strong understanding of import/export processes and international trade terms.

Good communication and organizational skills.

Proficiency in Microsoft Office, especially Excel.

Bachelor's degree in Business Administration, Commerce, Logistics, or a related field preferred.

What We Offer

• Opportunity to work with a dynamic trading organization.
• Professional growth and exposure to international trade operations.
• Competitive salary and benefits package.