Shipping Executive / Logistics Coordinator

Confidential Company; Dubai; On-site; AED 50,000 - 75,000; Full time

Job summary

Confidential Company in Dubai seeks a proactive Shipping Executive Logistics Coordinator to manage international imports and GCC exports with end-to-end documentation and compliance.

You will coordinate shipments from suppliers in Asia, Europe, and beyond, handle customs clearance (Dubai Trade / Mirsal II), liaise with freight forwarders and customs brokers, and ensure timely delivery while controlling costs.

Qualifications

• 3-5 years' experience in shipping, logistics, international imports and GCC exports.
• Strong hands‑on experience with international import shipments.
• Experience with Dubai Trade / Mirsal II and Free Zone procedures.
• Knowledge of GCC cross-border documentation and Incoterms.

Responsibilities

• Manage international imports from suppliers across Asia, Europe, China, India and other global markets.
• Coordinate GCC exports from the UAE and ensure timely delivery.
• Handle bookings, documentation, and customs clearance through to final delivery.
• Liaise with international suppliers, freight forwarders, shipping lines, airlines, brokers and transport companies.
• Prepare and verify invoices, packing lists, Bills of Entry, certificates of origin, shipping docs and airway bills.
• Track shipments and resolve delays, compliance issues and documentation discrepancies.
• Coordinate courier and express shipments with DHL, FedEx, UPS and others.
• Collaborate with purchasing, sales, warehouse, finance and inventory teams.

Skills

International shipping

GCC exports

Documentation management

Customs clearance

Freight forwarding

Liaison with suppliers

MS Office (Excel)

Tools

Dubai Trade

Mirsal II

Free Zone portals

Excel

Job description

We are looking for a proactive and organised Shipping Executive Logistics Coordinator to manage the company's international import operations and GCC export shipments. The ideal candidate will have hands‑on experience coordinating shipments from international suppliers into the UAE and managing exports from the UAE to Saudi Arabia and other GCC countries including shipping documentation, customs clearance, freight forwarding and delivery coordination. Manage international imports from suppliers across Asia Europe China India and other global markets Coordinate GCC exports from the UAE Manage shipments from booking and documentation through to customs clearance and final delivery Liaise with international suppliers freight forwarders shipping lines airlines customs brokers clearing agents and transport companies Prepare and verify commercial invoices packing lists Bills of Entry Certificates of Origin shipping documents Airway bills and other customs documentation Handle customs declarations through Dubai Trade Mirsal II and relevant Free Zone portals Coordinate UAE Mainland and Free Zone import export procedures Track shipments and proactively follow up on delays customs issues and documentation discrepancies Coordinate GCC cross-border transportationand ensure timely delivery Maintain accurate records of all import export customs and shipping documentation Obtain and compare freight quotations and support cost‑effective shipping solutions Coordinate courier and express shipments with DHL FedEx UPS and other providers Work closely with purchasing sales warehouse finance and inventory teams Prepare shipment status and logistics reports for management Ensure all shipping activities comply with UAE GCC and applicable international trade and customs requirements Identify opportunities to improve shipping processes reduce costs and minimise delays We are looking for someone who is hands‑on, organised and detail‑oriented, with the ability to independently manage international imports and GCC exports from documentation and booking through to customs clearance and final delivery.

Responsibilities

• Manage international imports from suppliers across Asia Europe China India and other global markets
• Coordinate GCC exports from the UAE
• Manage shipments from booking and documentation through to customs clearance and final delivery
• Liaise with international suppliers freight forwarders shipping lines airlines customs brokers clearing agents and transport companies
• Prepare and verify commercial invoices packing lists Bills of Entry Certificates of Origin shipping documents Airway bills and other customs documentation
• Handle customs declarations through Dubai Trade Mirsal II and relevant Free Zone portals
• Coordinate UAE Mainland and Free Zone import export procedures
• Track shipments and proactively follow up on delays customs issues and documentation discrepancies
• Coordinate GCC cross-border transportationand ensure timely delivery
• Maintain accurate records of all import export customs and shipping documentation
• Obtain and compare freight quotations and support cost‑effective shipping solutions
• Coordinate courier and express shipments with DHL FedEx UPS and other providers
• Work closely with purchasing sales warehouse finance and inventory teams
• Prepare shipment status and logistics reports for management
• Ensure all shipping activities comply with UAE GCC and applicable international trade and customs requirements
• Identify opportunities to improve shipping processes reduce costs and minimise delays

Requirements

• 3-5 years' experience in shipping, logistics, international imports and GCC exports.
• Strong hands‑on experience with international import shipments.
• Experience managing UAE-to-GCC exports, particularly Saudi Arabia.
• Good knowledge of UAE customs clearance and import/export procedures.
• Experience with Dubai Trade / Mirsal II and Free Zone procedures.
• Good understanding of GCC customs and cross‑border documentation.
• Experience working with freight forwarders, shipping lines, airlines and clearing agents.
• Strong documentation, coordination and organisational skills.
• Good communication, negotiation and problem‑solving abilities.
• Proficient in MS Office, particularly Excel and Word.
• Ability to manage multiple shipments and meet tight deadlines.
• UAE driving licence is an advantage.
• PreferredExperience exporting to Saudi Arabia and other GCC countries.
• PreferredKnowledge of Free Zone and Mainland customs procedures.
• PreferredExperience with shipment tracking systems/techniques.
• PreferredGood understanding of international shipping terms, including Incoterms.
• We are looking for someone who is hands‑on, organised and detail‑oriented, with the ability to independently manage international imports and GCC exports from documentation and booking through to customs clearance and final delivery.