Administrative Logistic Officer

Kimans Inc.; United Arab Emirates; On-site; AED 67,000 - 112,000; Full time

Job summary

Kimans Inc. is seeking a reliable and detail-oriented Admin & Logistics Officer to handle day-to-day administrative tasks and manage all logistics operations, including import/export documentation, customs clearance, vendor coordination, and record management.

The ideal candidate will ensure smooth office administration and timely compliant shipment handling. The role requires at least 2 years of UAE/GCC experience in administration and logistics, strong MS Office skills, and familiarity with

Qualifications

• Bachelor's degree in Business Administration or similar.
• Minimum 2 years' experience in administration and logistics in UAE or GCC.
• Good understanding of customs documentation and import/export procedures.
• Proficient in MS Office (Excel, Word, Outlook); ERP experience is a plus.
• Excellent communication and coordination skills.
• Attention to detail, organization, and problem-solving mindset.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage day-to-day administrative tasks and records.
• Handle import/export documentation and customs clearance.
• Coordinate with vendors and sales support for orders and documents.
• Coordinate with accounts for proforma invoices, delivery notes, etc.

Skills

Communication skills

Coordination

Attention to detail

Multitasking

Education

Bachelor's degree in Business Administration

Tools

MS Office (Excel, Word, Outlook)

ERP systems

Job description

We are seeking a reliable and detail-oriented Admin amp Logistics Officer to handle day-to-day administrative tasks and manage all logistics operations including import export documentation customs clearance vendor coordination and record management. The ideal candidate will ensure smooth office administration and timely compliant shipment handling.

Duties and responsibilities

• Use proper coding and filing structure to manage company document throughout the organization documentation lifecycle


• Documentation of all processes within the systems to ensure traceability


• Maintain all company documents trade licenses visas memo and ensuring renewal on time


• Evaluate the services used by the company on billing basis mobile phones online software etc and ensure renewal on best possible packages


• Coordinate with sales support for issuing of order acknowledgments and transmitting them to customers


• Coordinate with accounts for issuing any required documentation proforma invoices delivery notes etc


• Handle import documentation and follow up with production on dispatch of goods


• Analyze logistics requirements for each shipment compare quotes decide on best quote and arrange for freight bookings


• Coordinate with logistics partner on status and ensure correct customs clearance while ensuring keeping internal clearance records up to date


• Ensuring customs documentation is done correctly for inbound and outbound shipments and company records are kept up to date


• Receive check dispatch goods and update customers on their order status


• Assisting with preparation of project submittals and handing over documentation


• Check and update status of cases on CRM


• Receive customer calls take messages and route them to concerned person


• Ensure adequate supplies of stationary and reordering when necessary

Qualifications

• Bachelor s degree in Business Administration or similar


• Minimum of 2 years experience in administration and logistics within the UAE or GCC region.


• Good understanding of customs documentation and import/export procedures.


• Proficient in MS Office (Excel, Word, Outlook); experience with ERP systems is a plus.


• Excellent communication and coordination skills.


• Attention to detail, organization, and problem-solving mindset.


• Ability to work independently and manage multiple priorities.