Assistant Procurement

Sundus Recruitment and Outsourcing Services, Abu Dhabi; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading recruitment agency in Abu Dhabi is seeking an Assistant Procurement professional to manage key procurement correspondence and facilitate communication between business departments and bidders. Ideal candidates should have a minimum of 4 years of experience in contracts administration, preferably within the oil and gas sector. This role requires strong attention to detail and excellent communication skills to coordinate procurement activities effectively.

Qualifications

• Minimum 4 years of experience in contracts administration, preferably in oil & gas.
• Strong communication skills for preparing formal correspondence.

Responsibilities

• Prepare yearly correspondence for planned procurement requirements.
• Review bidder queries and prepare correspondence for stakeholders.
• Facilitate site visits and maintain attendee records.
• Forward bid exceptions to relevant teams with set response times.
• Assist with technical clarifications and bid replies.

Skills

Contracts administration

Communication skills

Attention to detail

Understanding of procurement processes

Job description

Job Code: 5793
Job Title: Assistant Procurement
Location: Abu Dhabi
Experience: 4 years of experience in Contracts administration, preferably in oil & gas related organization
Client: Government Entity
Contract: Outsourcing
Duration: 1 year (extendable)

Key Responsibilities

• Prepare on a yearly basis the standard correspondence memorandum requesting Business Departments (End Users) to submit their draft Planned Procurement requirements for the following year.
• Prepare for review the standard correspondence memorandum forwarding Bidder queries to End User/ Legal I Finance, together with prepares standard letter to Bidder confirming receipt of Bid queries.
• Prepare for review site visit standard memorandum to End User, including associated tabulation of site visit attendee details (Attendees from both Bidders and Procurement Department personnel)
• Prepare for review the standard correspondence memorandum forwarding Bidder exceptions/ deviations to the Bid, to Legal, Finance or other applicable Business Unit, requesting a response within a set timeframe.
• Prepare for review the standard correspondence memorandum forwarding Bidder replies to technical clarifications/ queries to Technical Evaluation Team, plus any further Bidder replies in respect of exceptions and deviations to Legal, Finance or applicable Business Unit.