Assistant Manager (Festivals & Events ~ National Talent) - Dubai DET

Qureos Inc; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A local event management company is looking for a proficient event coordinator to support the planning and execution of the Dubai Shopping Festival (DSF). Responsibilities include managing budgets, event logistics, and stakeholder coordination while ensuring regulatory compliance and innovative strategies are embraced throughout the event lifecycle. The ideal candidate will thrive in a collaborative environment, handling various tasks that enhance event experiences and support organizational goals.

Responsibilities

• Assist in the development and management of DSF event plans including resource allocation and budgeting.
• Support the creation of event budgets and implement financial management controls.
• Manage on-ground event delivery and coordinate with stakeholders.
• Classify events based on scope, attendance, and budget.
• Contribute to project one-pagers defining budgets and objectives.
• Collaborate with procurement on RFPs/RFIs and supplier management.
• Serve as the primary point of contact for DSF stakeholders.
• Suggest creative content elements for engaging events.
• Develop risk mitigation and contingency plans for events.
• Ensure safety protocols are in place and maintained.

Job description

Responsible for supporting the planning and execution of Dubai Shopping Festival (DSF) ensuring strategic alignment with the DFRE and DETs goals. This role involves close coordination with various internal and external stakeholders managing budgets and enhancing event experiences. Key duties include overseeing event logistics ensuring compliance with regulations and implementing innovative and creative event strategies throughout the lifecycle.

Core Functional Responsibilities & Subject Matter Expertise

• Assist in the development and management of DSF event plans including the allocation of resources budgeting and adherence to timelines linked to project milestones.
• Support the Festival Strategy and Planning team in the creation of event budgets implementing financial management controls and establishing metrics for measuring spending and performance during DSF.
• Manage on-ground event/project delivery coordinating with all relevant internal and external stakeholders.
• Support in classifying DSF events based on scope attendance audience profiles duration location budget and resource requirements.
• Contribute to the creation of project one-pagers defining budgets objectives and content elements and providing examples from the industry or benchmarks from similar festivals.
• Collaborate with the procurement team on drafting RFPs/RFIs managing supplier selection and overseeing contract processes. Maintain relationships with agencies post-award.
• Serve as the primary point of contact for DSF stakeholders managing queries resolving issues and ensuring stakeholder satisfaction throughout the event lifecycle.
• Suggest and integrate creative content elements and activations to keep DSF engaging and aligned with global event management best practices.
• Collaborate with team members to develop and manage risk mitigation and contingency plans for DSF addressing potential issues such as delays budget overruns or other unforeseen challenges.
• Coordinate with the Health Safety and Environment (HSE) team to ensure robust safety protocols are in place and adhered to during all events.
• Maintain comprehensive records of all DSF-related documentation including contracts budgets and communications to ensure readiness for audits and future reference.