Administrative Receptionist

applydubaijob.com; Dubai; On-site; AED 45,000 - 78,000; Full time

Job summary

800CARS AUCTIONS LLC is seeking a highly motivated Female Administrative Receptionist with at least two years of experience in the automotive industry. The role involves acting as the first point of contact, delivering excellent customer service, managing front-office operations, and supporting administrative and sales teams.

The ideal candidate will greet visitors, answer calls, schedule appointments, and maintain organized records while ensuring confidentiality and efficient office workflows

Qualifications

• Minimum of two years of administrative and receptionist experience in the automotive/garage/new car showroom industry.

Responsibilities

• Greet and welcome customers and visitors in a professional and friendly manner
• Answer and direct phone calls to the appropriate personnel and handle general inquiries
• Schedule and confirm appointments for service, sales, and other departments
• Process bills and assist customers with inquiries regarding their charges or accounts
• Maintain organized customer and vehicle records, ensuring accuracy and confidentiality
• Manage administrative tasks, such as filing, data entry, and correspondence
• Operate office equipment, including phones, computers, and printers
• Liaise with service and sales staff to ensure smooth communication and operations
• Maintain the cleanliness and organization of the reception area

Skills

Customer service

Multitasking

Communication skills

Microsoft Office

Attention to detail

CRM software

Tools

CRM software

Job description

Job Title: Administrative Receptionist (Female)

Company: 800CARS AUCTIONS LLC

Industry: Automotive / Car Showroom / Garage / Auctions

Employment Type: Full Time, Permanent

Location: Dubai, United Arab Emirates

Experience: Minimum 2 years of administrative and receptionist experience in the automotive/garage/new car showroom industry (mandatory)

Qualification: Not specified

Language: English (preferred)

Salary: Not specified

Role Overview

800CARS AUCTIONS LLC is seeking a highly motivated and experienced Female Administrative Receptionist with at least two years of experience in the automotive industry. The ideal candidate will serve as the first point of contact, providing excellent customer service, managing front-office operations, and supporting administrative and sales teams.

Key Responsibilities

• Greet and welcome customers and visitors in a professional and friendly manner
• Answer and direct phone calls to the appropriate personnel and handle general inquiries
• Schedule and confirm appointments for service, sales, and other departments
• Process bills and assist customers with inquiries regarding their charges or accounts
• Maintain organized customer and vehicle records, ensuring accuracy and confidentiality
• Manage administrative tasks, such as filing, data entry, and correspondence
• Operate office equipment, including phones, computers, and printers
• Liaise with service and sales staff to ensure smooth communication and operations
• Maintain the cleanliness and organization of the reception area

Qualifications

• Minimum of two years of administrative and receptionist experience in the automotive/garage/new car showroom industry
• Proven customer service and multitasking skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite and common automotive software
• Ability to work efficiently in a fast-paced environment
• Strong organizational skills and attention to detail
• Experience with handling high-volume calls and appointments
• Willingness to travel 100% (preferred)
• Ability to reliably commute or relocate to Dubai before starting work (preferred)