Administrative Executive - Operations Support Automotive

AlFuttaim; Dubai; On-site; AED 78,120 - 122,760; Full time

Benefits offered by this job

Opportunity to work with leading automotive brands in Dubai, UAE

Exposure to multi-functional business operations and systems

Career growth within a large and established organization

Collaborative and professional work environment

Experience with enterprise-level processes and tools

Job summary

AlFuttaim is seeking an Administrative Executive in Dubai, UAE. This role involves conducting user acceptance testing for sales systems and supporting back-office invoicing, pricing updates, and compliance tasks.

The ideal candidate should have 2 to 3 years of administrative support experience and a bachelor's degree is preferred. Strong organizational skills and the ability to work in a fast-paced environment are essential.

Qualifications

• 2 to 3 years of experience in administrative support or retail operations.
• Experience with SAP, Ariba P2P, or similar ERP systems.
• Strong organizational and multitasking abilities.

Responsibilities

• Conduct user acceptance testing for sales systems and troubleshoot SAP-related issues.
• Support back‑office invoicing, pricing updates, and discount configurations.
• Assist showroom operations during staff absence and support campaign setup activities.
• Process procurement requests and asset requisitions for multiple departments.
• Manage invoice corrections, recoveries, and transaction adjustments.
• Maintain documentation and support compliance‑related administrative tasks.

Skills

Administrative support and coordination

ERP systems and SAP operations

Procurement and invoicing processes

Data management and reporting

Communication and stakeholder coordination

Time management and multitasking

Education

Bachelor's degree

Tools

SAP

Ariba P2P

Job description

Job Snapshot

• Role: Administrative Executive
• Location: Dubai, UAE
• Industry: Automotive
• Function: Administrative Support
• Experience: 2–3 years
• Job Type: Full-time
• Gender: Any
• Candidate Nationality: Any

Salary

7000-11000

Responsibilities

• Conduct user acceptance testing for sales systems and troubleshoot SAP-related issues.
• Support back‑office invoicing, pricing updates, and discount configurations.
• Assist showroom operations during staff absence and support campaign setup activities.
• Process procurement requests and asset requisitions for multiple departments.
• Manage invoice corrections, recoveries, and transaction adjustments.
• Ensure accurate employee alignment with cost centres and support HR coordination.
• Coordinate with real estate and facilities teams for office set‑ups and maintenance.
• Maintain documentation and support compliance‑related administrative tasks.

Qualifications

• 2 to 3 years of experience in administrative support or retail operations.
• Bachelor's degree preferred.
• Experience with SAP, Ariba P2P, or similar ERP systems.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work in a fast‑paced and collaborative environment.

Skills

• Administrative support and coordination.
• ERP systems and SAP operations.
• Procurement and invoicing processes.
• Data management and reporting.
• Communication and stakeholder coordination.
• Time management and multitasking.

Benefits

• Opportunity to work with leading automotive brands in Dubai, UAE.
• Exposure to multi-functional business operations and systems.
• Career growth within a large and established organization.
• Collaborative and professional work environment.
• Experience with enterprise-level processes and tools.