Administrative Operations Specialist

مجموعة الطاير; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

مجموعة الطاير is seeking an organized Administrative Assistant to support multiple departments with essential clerical duties, document control, and coordination for smooth operations in Dubai.

You will handle daily office tasks, coordinate with sales and logistics, maintain records, and assist with invoicing and payments. The role requires 0-2 years experience and a High School diploma, with good English communication and a professional appearance.

Qualifications

• Education to high school level or equivalent required.
• 0-2 years relevant experience preferred.
• Good command of written and spoken English is essential.

Responsibilities

• Provide necessary support services to departments and general administrative duties.
• Reconcile certificates, stock movement, and maintain accurate records.
• Coordinate with sales for insurance, GRO registration, and Salik tag purchases.
• Track daily vehicle deliveries and ensure timely invoicing and refunds.
• Submit bank deal documents and credit invoices for processing.
• Handle trade-in documentation and payments to customers/banks.
• Manage daily expenses, IOUs, and cash on hand with timely reporting.
• Prepare expense statements and monitor fines for clearance.
• Coordinate with logistics/workshop for vehicle movement and PDI.
• Maintain legal documents for new/used vehicles and update systems.
• Maintain records and handle LPOs and payments follow-up.
• Procure showroom consumables and manage uniforms/stationery distribution.
• Monitor staff leave and coordinate with payroll/HR/GR; manage employee documents.
• Manage petty cash for the sales department to ensure cash availability.

Skills

Driving License

Pleasant personality

Customer service orientation

Knowledge of written & spoken English

Relevant experience in the desired eld

Education

12th Standard / High School / “O” Levels

Job description

مجموعة الطاير is seeking an organized Administrative Assistant to support multiple departments with essential clerical duties, document control, and coordination for smooth operations in Dubai.

You will handle daily office tasks, coordinate with sales and logistics, maintain records, and assist with invoicing and payments. The role requires 0-2 years experience and a High School diploma, with good English communication and a professional appearance.