Administrative Assistant

Tanqeeb; Abu Dhabi; On-site; AED 67,000 - 100,000; Full time

Job summary

ABU DHABI ENTERPRISES ESTABLISHMENT is seeking an Administrative Assistant to support daily office operations in our Dubai office. This role manages documentation, coordinates schedules, handles correspondence, and provides general administrative support to the marine chemicals and oil field supplies team.

The position reports to the Office Manager and requires strong Microsoft Office skills, excellent English communication, and meticulous organization.

Qualifications

• High school diploma; business admin certification preferred.
• At least 2 years in administrative/clerical role in trading/industrial products/chemical supply environment.
• Excellent English communication; Arabic is an advantage.
• Strong organizational skills and ability to maintain confidentiality.

Responsibilities

• Answer and direct phone calls, respond to emails, greet visitors professionally.
• Maintain and organize office files including contracts, invoices, and correspondence.
• Prepare correspondence, reports, spreadsheets, and presentations.
• Schedule appointments and coordinate calendars for management and operations staff.
• Assist with data entry and ensure accuracy of information in databases.
• Process mail, packages and courier deliveries.
• Monitor office supplies and place orders as needed.
• Assist with basic bookkeeping tasks including expense tracking and invoice filing.
• Coordinate with sales, logistics, and warehouse departments as needed.
• Support HR activities such as scheduling interviews and maintaining employee records.
• Perform general clerical duties including photocopying, scanning, and filing.
• Maintain confidentiality of company and client information.

Skills

MS Office proficiency

English communication

Organizational skills

multitasking

Confidentiality

Punctuality

Education

High school diploma

Business Admin certificate

Tools

MS Office

Job description

Job description

DHABI ENTERPRISES ESTABLISHMENT is seeking an Administrative Assistant to support daily office operations in our Dubai office. This role is responsible for managing office documentation, coordinating schedules, handling correspondence, and providing general administrative support to the marine chemicals and oil field supplies team. The position reports to the Office Manager.

Key Responsibilities:

• Answer and direct phone calls, respond to emails, and greet visitors and clients professionally
• Maintain and organize office files, records, and documentation including contracts, invoices, and correspondence
• Prepare and format correspondence, reports, spreadsheets, and presentations as requested
• Schedule appointments, meetings, and coordinate calendars for management and operations staff
• Assist with data entry and maintain accuracy of information in company databases
• Process incoming and outgoing mail, packages, and courier deliveries
• Monitor office supply inventory and place orders as needed
• Assist with basic bookkeeping tasks including expense tracking, invoice filing, and payment follow-up
• Coordinate with internal departments including sales, logistics, and warehouse as needed
• Support HR activities such as scheduling interviews and maintaining employee records
• Perform general clerical duties including photocopying, scanning, and filing
• Maintain confidentiality of company and client information

Skills

Requirements:

• High school diploma or equivalent; diploma or certificate in Business Administration or related field is preferred
• Minimum 2 years of experience in an administrative, clerical, or office support role, preferably in a trading, industrial products, or chemical supply environment
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook
• Good written and verbal communication skills in English; proficiency in Arabic is an advantage
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple tasks and prioritize effectively
• Professional demeanor and ability to maintain confidentiality
• Reliable and punctual with consistent attendance