Dubai Office Admin Assistant — Operations & Scheduling

DHABI ENTERPRISES ESTABLISHMENT; Dubai; On-site; AED 67,000 - 89,000; Full time

Job summary

DHABI ENTERPRISES ESTABLISHMENT in Dubai seeks an Administrative Assistant to support daily office operations. You will manage documents, coordinate schedules, handle correspondence, and provide general office support to the marine chemicals and oil field supplies team.

Requirements include a minimum of 2 years in an administrative role, proficiency in MS Office, and strong English communication. Arabic is a plus; role reports to the Office Manager.

Qualifications

• Minimum 2 years of experience in administrative or office support roles.
• Proficiency with MS Office (Word, Excel, Outlook) and document management.
• Strong written and verbal English; Arabic an advantage.

Responsibilities

• Answer and direct phone calls, respond to emails, and greet visitors professionally.
• Maintain and organize office files, records, and documentation including contracts and invoices.
• Prepare correspondence, reports, spreadsheets, and presentations as requested.
• Schedule appointments and coordinate calendars for management and staff.
• Assist with data entry and maintain accuracy in company databases.
• Process mail, packages, and courier deliveries; monitor supplies.
• Assist with basic bookkeeping tasks including expense tracking and invoicing.
• Coordinate with sales, logistics, and warehouse; support HR activities like scheduling interviews.
• Perform clerical duties and maintain confidentiality.

Skills

English communication

Multitasking

Attention to detail

Education

High school diploma or equivalent

Business Admin certificate preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

DHABI ENTERPRISES ESTABLISHMENT in Dubai seeks an Administrative Assistant to support daily office operations. You will manage documents, coordinate schedules, handle correspondence, and provide general office support to the marine chemicals and oil field supplies team.

Requirements include a minimum of 2 years in an administrative role, proficiency in MS Office, and strong English communication. Arabic is a plus; role reports to the Office Manager.