Administrative Assistant

DHABI ENTERPRISES ESTABLISHMENT; Dubai; On-site; AED 67,000 - 89,000; Full time

Job summary

DHABI ENTERPRISES ESTABLISHMENT in Dubai seeks an Administrative Assistant to support daily office operations. You will manage documents, coordinate schedules, handle correspondence, and provide general office support to the marine chemicals and oil field supplies team.

Requirements include a minimum of 2 years in an administrative role, proficiency in MS Office, and strong English communication. Arabic is a plus; role reports to the Office Manager.

Qualifications

• Minimum 2 years of experience in administrative or office support roles.
• Proficiency with MS Office (Word, Excel, Outlook) and document management.
• Strong written and verbal English; Arabic an advantage.

Responsibilities

• Answer and direct phone calls, respond to emails, and greet visitors professionally.
• Maintain and organize office files, records, and documentation including contracts and invoices.
• Prepare correspondence, reports, spreadsheets, and presentations as requested.
• Schedule appointments and coordinate calendars for management and staff.
• Assist with data entry and maintain accuracy in company databases.
• Process mail, packages, and courier deliveries; monitor supplies.
• Assist with basic bookkeeping tasks including expense tracking and invoicing.
• Coordinate with sales, logistics, and warehouse; support HR activities like scheduling interviews.
• Perform clerical duties and maintain confidentiality.

Skills

English communication

Multitasking

Attention to detail

Education

High school diploma or equivalent

Business Admin certificate preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

DHABI ENTERPRISES ESTABLISHMENT is seeking an Administrative Assistant to support daily office operations in our Dubai office. This role is responsible for managing office documentation, coordinating schedules, handling correspondence, and providing general administrative support to the marine chemicals and oil field supplies team. The position reports to the Office Manager.

Key Responsibilities:

• Answer and direct phone calls, respond to emails, and greet visitors and clients professionally
• Maintain and organize office files, records, and documentation including contracts, invoices, and correspondence
• Prepare and format correspondence, reports, spreadsheets, and presentations as requested
• Schedule appointments, meetings, and coordinate calendars for management and operations staff
• Assist with data entry and maintain accuracy of information in company databases
• Process incoming and outgoing mail, packages, and courier deliveries
• Monitor office supply inventory and place orders as needed
• Assist with basic bookkeeping tasks including expense tracking, invoice filing, and payment follow-up
• Coordinate with internal departments including sales, logistics, and warehouse as needed
• Support HR activities such as scheduling interviews and maintaining employee records
• Perform general clerical duties including photocopying, scanning, and filing
• Maintain confidentiality of company and client information

Skills

Requirements:

• High school diploma or equivalent; diploma or certificate in Business Administration or related field is preferred
• Minimum 2 years of experience in an administrative, clerical, or office support role, preferably in a trading, industrial products, or chemical supply environment
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook
• Good written and verbal communication skills in English; proficiency in Arabic is an advantage
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple tasks and prioritize effectively
• Professional demeanor and ability to maintain confidentiality
• Reliable and punctual with consistent attendance