Administrative Officer(Japanese)

Zohorecruit; Dubai; On-site; Full time

Job summary

A multinational recruitment agency is looking for a Japanese-speaking Administrative Assistant to support their Dubai office. The role requires excellent organizational skills to manage correspondence, travel arrangements, and office maintenance. The candidate should be detail-oriented, proactive, and work well in a team. Proficiency in Microsoft Office Suite and fluency in both Japanese and English are essential for success in this role.

Qualifications

• Fluent in both Japanese and English; excellent communication skills required.
• Ability to manage multiple priorities within tight deadlines.
• Detail-oriented with commitment to confidentiality and compliance.

Responsibilities

• Handle correspondence, emails, and phone calls professionally.
• Coordinate travel arrangements including flights and hotels.
• Organize meetings, prepare agendas, and take minutes.
• Manage company vehicle servicing and registrations.
• Oversee office maintenance and supplier contracts.

Skills

Deadline management

Detail-oriented

Reliability

Proactive learning

Interpersonal skills

Fluent in Japanese

Fluent in English

Microsoft Office Suite

Job description

Dubai, United Arab Emirates | Posted on 02/17/2026

A multinational company is recruiting a Japanese-speaking Administrative Assistant for their Dubai office. The Administrative Assistant will be responsible for supporting office administration functions at the Dubai and MEA regional offices. The ideal candidate is organized, reliable, proactive, and capable of working collaboratively in a multinational environment.

Job Description

• Handle correspondence, emails, and phone calls professionally.
• Coordinate travel arrangements, including flights, entry visas, hotels, and transportation, aligning to the travel schedules and preferences.
• Organize meetings, prepare agendas, and take minutes.
• Manage company vehicles (servicing schedules, registration renewals, driver coordination).
• Oversee office maintenance, supplier contracts, stationery, and pantry supplies.
• Handle company house correspondence, including lease agreements, maintenance etc.
• Maintain and organize office files and documents.
• Collaborate closely with colleagues handling corporate and business department duties.
• Support the HR and administration of MEA regional Offices.

Skills

• Ability to meet deadlines and manage multiple priorities
• Detail-oriented with a high level of integrity, confidentiality & compliance mind.
• Flexible, reliable, and proactive in learning and development.
• Ability to work independently and anticipate needs.
• Team-oriented with excellent interpersonal and communication skills
• Fluent in Japanese and English (both written and spoken).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).