Administrative Executive MENA

ASCELA; Dubai; Hybrid; AED 120,000 - 200,000; Full time

Job summary

ASCELA in Dubai seeks an Executive Assistant to the Managing Director to manage the MD's calendar, travel plans, and day-to-day administration. The role involves maintaining and organizing documents, coordinating meetings, and supporting senior management across daily operations.

You will also contribute to ISO 9001:2015 compliance, maintain office supplies, and handle registrations and VAT filings. Proficiency in MS Office is required; Zoho and Salesforce CRM familiarity is a plus; Arabic

Qualifications

• Strong time management and multitasking abilities.
• Proficient with Microsoft Office Suite.
• Familiarity with Zoho CRM is a plus.
• Proactive and go-getter attitude.
• Good working knowledge of CRM tools, preferably Salesforce.
• Arabic language knowledge is helpful but not mandatory.

Responsibilities

• Provide administrative support to ensure efficient operation of the office (Dubai on-site and Delhi remotely).
• Executive Assistant to the Managing Director, managing calendar, schedule, travel and related admin activities.
• Maintain and update documents, keeping them orderly, complete and easily accessible.
• Coordinate meetings; prepare agendas and arrange staff or other meetings and conference calls.
• Support senior management on day-to-day operations.
• Prepare/maintain documents for ISO 9001:2015 compliance.
• Maintain inventory of office supplies and equipment.
• Provide support for company registrations renewals, VAT filings and related compliance matters.

Skills

Time management

MS Office

Salesforce CRM

Proactive attitude

Arabic language (optional)

Tools

Zoho

Salesforce CRM

Job description

Job Description:

• Provideadministrative support to ensure efficient operation of the office (Dubai in physical mode and Delhi remotely).
  
• Executive Assistant to the Managing Director of the company (managing his calendar, schedule, travel, and related admin activities)
  
• To maintain and update all documents and keep them orderly, complete, and categorised for easy accessibility to specific records (electronic and manual).
  
• Coordinate Meetings. Prepare agendasand arrangestaff or other meetings, conferences, and conference telephone calls.
  
• Support the senior management on day-to-day operations.
  
• Responsible for preparing/maintaining documents for ISO 9001:2015 compliance.
  
• Maintain an adequate inventory of office supplies and equipment.
  
• Providesupport to the department with Company registration renewals, VAT filings, and other related compliance matters.
  

Requirements

• Strong time management skills - the ability to multitaskand cope with peaks of demand.
  
• Proficient User of Microsoft Office Suite.
  
• Familiarity with Zoho is an added advantage.
  
• Proactiveand go-getter attitude.
  
• Good knowledge of CRM tools (preferably Salesforce CRM)
  
• Good working knowledge of the Arabic language (not mandatory).