Automotive Sales Operations Administrator

AlFuttaim; Dubai; On-site; AED 66,960 - 100,440; Full time

Job summary

AlFuttaim in Dubai seeks an Administrative Executive – Automotive to support sales operations, leasing, invoicing, and reconciliations. This full‑time role emphasizes accuracy, workflow coordination, and stakeholder communication in a fast‑paced environment.

The position requires prior administration and operations experience, with a preference for automotive industry exposure. Proficiency in Excel, Outlook, SAP, and CRM systems is beneficial for success in this role.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Experience in administration, operations, sales support or coordination.
• Automotive industry experience is a plus, especially in sales operations, leasing, invoicing, or reconciliation.
• Strong understanding of administrative workflows and cross‑functional follow‑up.
• Strong attention to detail in invoices, reconciliations and data.
• Ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills.
• Proficient with Microsoft Office: Excel and Outlook.
• Experience with SAP or CRM systems is an advantage.
• Ability to participate in UAT and explain system issues.
• Reliable with strong follow‑through.
• Comfortable in fast-paced, high-accuracy environments.

Responsibilities

• Maintain discount updates and coordinate lease deal documents; follow up on sales requirements.
• Review invoicing discrepancies and coordinate with teams to correct and close.
• Assist with account reconciliation by tracking outstanding items and supporting finance records.
• Follow up on collections matters and provide documentation updates.
• Coordinate daily administrative requests from sales, finance, operations, and other stakeholders.
• Track open tasks, approvals, issues, and follow-ups to keep workflows moving.
• Participate in user acceptance testing for business systems and process improvements.
• Identify system issues during testing and coordinate timely resolution.
• Maintain accurate business records, reports, and transaction files.
• Use Microsoft Office and internal systems to prepare updates and support reporting.
• Communicate with departments to resolve queries and close action points.
• Support process efficiency by identifying recurring issues and delays.
• Assist internal coordination related to sales, leasing, invoices, reconciliations, and controls.
• Maintain confidentiality and accuracy in handling business and financial information.
• Provide reliable support during busy periods and keep stakeholders updated.

Skills

Admin experience

Automotive sales ops

Workflow coordination

Attention to detail

Multitasking

Communication skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Excel

Outlook

SAP

CRM systems

Job description

AlFuttaim in Dubai seeks an Administrative Executive – Automotive to support sales operations, leasing, invoicing, and reconciliations. This full‑time role emphasizes accuracy, workflow coordination, and stakeholder communication in a fast‑paced environment.

The position requires prior administration and operations experience, with a preference for automotive industry exposure. Proficiency in Excel, Outlook, SAP, and CRM systems is beneficial for success in this role.