Administrative Coordinator - DP World - Dubai, UAE

DP World; Dubai; On-site; AED 78,120 - 100,440; Full time

Benefits offered by this job

Long-term career growth

Diverse workplace culture

Job summary

DP World in Dubai, UAE is seeking an Administrative Coordinator to support senior management and operations through structured administrative tasks. The role requires strong organizational, communication, and stakeholder coordination skills, as well as advanced MS Office expertise.

Ideal candidates should have a Bachelor's degree and at least three years of relevant experience. Join a dynamic team and contribute to global logistics excellence.

Qualifications

• Minimum three years of experience in administrative or coordination roles.
• Strong organizational and communication skills.
• Ability to manage confidential information with accuracy.

Responsibilities

• Provide full administrative and secretarial support to senior managers.
• Prepare agendas, circulate meeting materials, and record minutes.
• Assist in preparing departmental reports and KPI reviews.

Skills

Advanced MS Office skills

Communication skills in English

Stakeholder coordination

Report preparation

Education

Bachelor's degree in business administration or related discipline

Tools

Oracle Fusion

MAXIMO

Job description

Position Overview

Administrative Coordinator - DP World - Dubai, UAE

The Administrative Coordinator role at DP World in Dubai supports senior management and departmental operations through structured administrative support, coordination, reporting, and office management. This position plays a key role in ensuring smooth daily operations within a large-scale logistics and supply chain environment.

Job Details

• Country: UAE
• City: Dubai
• Industry: Logistics and Supply Chain
• Function: Administrative Support
• Salary: 7000-9000 monthly (Market estimated)
• Gender: Any
• Candidate Nationality: Any
• Job Type: Full-time

Key Responsibilities

• Provide full administrative and secretarial support to senior managers, including calendar management, meeting coordination, travel arrangements, and document preparation
• Prepare agendas, circulate meeting materials, record minutes, and track action items for departmental meetings and forums
• Screen, prioritize, and route emails, calls, and correspondence to ensure timely responses and follow-ups
• Assist in preparing departmental reports, KPI reviews, budget inputs, and performance summaries for management review
• Create, maintain, and update databases for internal and external stakeholders while ensuring accurate document archiving
• Review departmental documentation for accuracy, compliance with company standards, and adherence to procedures
• Act as a coordination point between internal teams, external partners, clients, and visitors
• Track departmental projects, update progress logs, and support timely completion of deliverables
• Support organization of special projects, events, and internal initiatives

Ideal Profile

• Bachelor's degree in business administration, management, commerce, or a related discipline
• Minimum three years of experience in administrative, secretarial, or coordination roles within a large organization
• Strong organizational, communication, and stakeholder coordination skills
• Ability to manage confidential information with accuracy and discretion
• Experience working in structured, policy-driven corporate environments

Skills Set

• Advanced MS Office skills including Word, Excel, PowerPoint, and Outlook
• Working knowledge of Oracle Fusion, MAXIMO, or similar enterprise systems
• Report preparation, data management, and documentation control
• Office administration and coordination
• Communication skills in English; Arabic language skills are an advantage

Why Join Us

• Work with a global leader in logistics and supply chain operations
• Exposure to large-scale, complex business environments
• Opportunity to support strategic operations within an internationally recognized organization
• Inclusive, diverse, and professional workplace culture
• Long-term career growth within DP World's global network

About the Company

DP World is a leading global logistics and supply chain organization headquartered in Dubai, operating across ports, terminals, marine services, logistics, and technology. With a workforce of more than 115,000 employees across multiple continents, DP World connects businesses and markets worldwide through integrated trade solutions, innovation-driven operations, and a commitment to making global trade more efficient and sustainable.