Administrative Assistant / Secretary – Native Russian Preferred

TRAVEL FAIR HUB GENERAL AGENT FOR AIRLINE; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

TRAVEL FAIR HUB GENERAL AGENT FOR AIRLINE in Dubai is seeking an organized and detail-oriented office administrator. The role involves managing daily administrative tasks, assisting in office operations, and providing support to management and guests.

Ideal candidates should have experience in administration and be proficient in Russian and English. Responsibilities include answering calls, coordinating meetings, and maintaining records. A full-time, office-based position with a professional work environment awaits.

Qualifications

• Previous experience in administration, secretary work, reception, or office support is preferred.
• Professional appearance and proper office behavior.
• Ability to handle confidential company and management information with discretion.

Responsibilities

• Answer calls, messages, and business emails professionally.
• Support management and the team with office operations.
• Welcome and assist visitors, clients, and guests.

Skills

Russian language proficiency

Business communication in English

Microsoft Office Knowledge

Organization and attention to detail

Professional appearance

Tools

Google Workspace

Basic office tools

Job description

Responsibilities

Daily administrative tasks include:

• Answer calls, messages, and business emails professionally
• Support management and the team with office operations
• Welcome and assist visitors, clients, and guests
• Schedule meetings, appointments, and daily office coordination
• Prepare, register, scan, file, and organize documents and records
• Follow up on administrative matters such as letters, invoices, and internal requests
• Coordinate with employees, clients, suppliers, and external parties
• Maintain files, contact lists, reports, and administrative records
• Assist in preparing letters, forms, simple reports, and official correspondence
• Support basic payment follow-ups, receipts, and simple administrative‑financial tasks when required
• Keep the office and reception area organized and presentable
• Perform other reasonable administrative duties assigned by management

Qualifications

• Previous experience in administration, secretary work, reception, or office support is preferred
• Native or near‑native Russian language proficiency
• Good business communication skills in English
• Knowledge of Microsoft Office, Google Workspace, email, and basic office tools
• Strong communication skills with clients and colleagues
• High level of organization, attention to detail, follow‑up, and responsibility
• Professional appearance and proper office behavior
• Ability to multitask and manage priorities
• Punctual, honest, and reliable
• Ability to handle confidential company and management information with discretion

Personal Qualities

• Organized and detail‑oriented
• Polite and well‑mannered
• Responsible and proactive
• Trustworthy and discreet
• Calm under work pressure
• Cooperative and willing to learn

Working Conditions

Full‑time, office‑based position.

The role includes a combination of secretary work, reception support, and administrative duties.

Direct reporting to management or the office manager.