Office Assistant

ROSE GARDEN L.L.C; Dubai; On-site; AED 78,000 - 100,000; Full time

Job summary

ROSE GARDEN L.L.C is seeking an administrative professional to manage daily office operations and serve as the first point of contact for visitors. You will organize schedules, coordinate meetings, and maintain filing systems with a focus on accuracy and professionalism.

The role requires strong English communication, experience in office support, and the ability to work independently while collaborating with the team to support various projects and initiatives.

Qualifications

• Experience in an administrative or office support role is essential.
• Proficiency in English; additional languages a plus.

Responsibilities

• Manage daily office operations and organize schedules.
• Serve as first point of contact for visitors and clients with professional customer service.
• Maintain electronic and paper filing systems for easy access.
• Prepare reports, presentations, and correspondence with clarity and professionalism.
• Handle incoming calls and emails, directing inquiries appropriately.
• Support bookkeeping with invoices, receipts and basic accounting tasks.
• Coordinate office supplies and inventory to avoid shortages or excess.
• Arrange travel and itineraries for staff with cost efficiency.
• Organize company events and meetings from logistics to catering.
• Collaborate with team to support projects and meet goals.

Skills

Communication

Organization

Time management

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Google Workspace

Job description

Manage daily office operations including organizing schedules coordinating meetings and ensuring the office runs smoothly Serve as the first point of contact for visitors and clients providing exceptional customer service and a welcoming environment Maintain and update filing systems both electronic and paper ensuring that documents are easily accessible and well-organized Assist in preparing reports presentations and correspondence ensuring clarity and professionalism in all communications Handle incoming calls and emails with professionalism directing inquiries to the appropriate team members when necessary Support the bookkeeping process by managing invoices receipts and basic accounting tasks ensuring financial accuracy Coordinate office supplies and inventory management ensuring that necessary materials are available without excess stock Assist with travel arrangements and itinerary planning for staff ensuring cost-effectiveness and efficiency Organize company events and meetings from logistics to catering ensuring seamless execution and positive experiences Collaborate with team members to support various projects providing administrative assistance and contributing to team goals.

Education

Education: A minimum of a high school diploma is required; an associate's degree in business administration or a related field is preferred.

Qualifications

Qualifications: Previous experience in an administrative or office support role is essential, showcasing relevant skills.

Industry Experience

Industry Experience: Experience in the specific industry of the hiring organization (e.g., healthcare, finance) is advantageous.

Years of Experience

Years of Experience: Ideally, 1-3 years of proven experience in office assistance or administrative support.

Nationality Preference

Nationality Preference: Open to all nationalities; however, local candidates may have an advantage due to familiarity with regulations.

Language Requirements

Language Requirements: Proficiency in English is mandatory; knowledge of additional languages can enhance communication.

Technical Skills

Technical Skills: Familiarity with office software (Microsoft Office Suite, Google Workspace) and basic IT troubleshooting.

Soft Skills

Soft Skills: Strong communication, organizational, and time-management skills are crucial for success in this role.

Personal Qualities

Personal Qualities: A proactive attitude, attention to detail, and the ability to work independently as well as part of a team are essential.