Administrative Assistant

Health Nag Food Supplements Trading LLC; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

Health Nag Food Supplements Trading LLC in Dubai is looking for an organized professional to manage calendars, assist with HR, and keep operational documents in order.

The ideal candidate will be detail-oriented and proactive, capable of handling a variety of clerical tasks and improving office processes. Comfortable use of Google Workspace and excellent English proficiency are essential for this role.

Qualifications

• Excellent written and spoken English.
• Proficient in Google Workspace applications.
• Highly organized with exceptional attention to detail.
• Strong time management skills and accountability for work.
• Ability to maintain confidentiality of sensitive information.
• Calm and proactive under pressure.

Responsibilities

• Manage calendars and internal communications.
• Organize and maintain files and operational documents.
• Assist with HR folder and staff calendars.
• Monitor office facilities and handle clerical tasks.
• Identify and improve processes proactively.

Skills

Excellent written and spoken English

Using Google Workspace (Docs, Sheets, Gmail, Drive)

Highly organized

Strong attention to detail

Time management

Confidentiality with sensitive information

Calm under pressure

Job description

Responsibilities

• Run calendars, meetings, and internal communications to ensure nothing slips through.
• Keep files, records, and operational documents properly organized and findable.
• Support the manager with the HR folder, staff calendars, visas, PRO coordination, and holidays.
• Take on ad‑hoc tasks, reports, and process improvements for the ops team.
• Own the storage room, track stock, and ensure nothing is lost.
• Monitor office facilities and equipment, flagging issues before they become problems.
• Handle general clerical and administrative work that keeps the office moving.
• Identify opportunities for process improvement and fix them proactively before anyone asks.

Qualifications

• Excellent written and spoken English.
• Comfortable using Google Workspace (Docs, Sheets, Gmail, Drive).
• Highly organized, with a genuinely obsessive eye for detail.
• Strong attention to detail, time management, and full accountability for own work.
• Ability to work independently and maintain confidentiality with sensitive information.
• Calm under pressure, proactive by default, and willing to handle small tasks.