Administrator (Admin Executive)

Emirates Pride Perfume Group EMIRATES PRIDE PERFUMES TRADING; Dubai; On-site; AED 42,000 - 66,000; Full time

Job summary

Emirates Pride Perfume Group EMIRATES PRIDE PERFUMES TRADING is seeking an experienced Administrator to manage day-to-day office operations, front desk activities and coordination across departments.

The ideal candidate is proactive, detail-oriented and comfortable handling multiple responsibilities in a fast-paced environment. Proficiency in MS Office and a Bachelor's degree or equivalent is preferred.

Qualifications

• Proven experience in an administrative or front desk role (1–3 years preferred).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Handle daily office operations and front desk duties.
• Greet visitors, answer calls and manage inquiries.
• Coordinate with multiple departments for smooth workflow.

Skills

Organizational skills

Multitasking

Communication skills

Coordination across departments

Professional appearance

Problem solving

Education

Bachelor's degree or equivalent

Tools

MS Office (Word, Excel, Outlook)

Job description

About the Role

We are looking for an experienced and organized Administrator to manage day-to-day office operations, front desk activities and coordination across departments. The ideal candidate is proactive, detail-oriented and comfortable handling multiple responsibilities in a fast-paced environment.

Key Responsibilities

• Handle overall administrative functions and daily office operations
• Manage front desk activities including greeting visitors, handling calls and managing inquiries
• Coordinate effectively with multiple departments to ensure smooth workflow and communication
• Maintain office records files and documentation, physical and digital
• Manage office supplies inventory and vendor coordination
• Schedule and coordinate meetings appointments and travel arrangements as needed
• Assist with onboarding of new employees, ID cards, seating, access, welcome kits, etc.
• Handle incoming outgoing correspondence couriers and deliveries
• Support HR and management with administrative tasks as required
• Ensure office facilities equipment and common areas are well-maintained
• Maintain confidentiality of sensitive company information
• Assist in organizing company events meetings or internal communications

Requirements

• Proven experience in an administrative or front desk role (mention years, e.g., 1-3 years)
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Proficiency in MS Office (Word, Excel, Outlook) and general computer skills
• Ability to coordinate with different departments and manage priorities
• Professional appearance and demeanor for front desk/reception duties
• Strong problem-solving skills and attention to detail
• Bachelor's degree preferred (or equivalent experience)