executive secretary

MURANO LIGHTING DMCC; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

MURANO LIGHTING DMCC in Dubai is seeking an experienced Executive Assistant to manage executives' calendars and prepare business documents. The ideal candidate will demonstrate strong organizational skills, proficiency in Microsoft Office, and confidentiality.

Responsibilities include coordinating meetings, screening communications, and maintaining records. Fluency in English is required, with additional languages beneficial. This position offers a dynamic work environment.

Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.
• Professional appearance and demeanor.
• Fluency in English; additional languages are an advantage.

Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate and arrange meetings, conferences, and travel arrangements.
• Prepare correspondence, reports, presentations, and other business documents.
• Screen phone calls, emails, and visitors, directing inquiries appropriately.

Skills

Proficiency in Microsoft Office Suite

Excellent verbal and written communication skills

Strong organizational and time-management abilities

Ability to maintain confidentiality

Fluency in English

Job description

Job Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate and arrange meetings, conferences, and travel arrangements.
• Prepare correspondence, reports, presentations, and other business documents.
• Screen phone calls, emails, and visitors, directing inquiries appropriately.
• Maintain filing systems and confidential records.
• Record meeting minutes and follow up on action items.
• Assist in preparing reports, budgets, and administrative documentation.
• Liaise with internal departments.
• Monitor office supplies and coordinate administrative support activities.
• Perform other administrative duties as assigned by management.

Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities.
• Ability to maintain confidentiality and exercise discretion.
• Professional appearance and demeanor.
• Fluency in English; additional languages are an advantage.