Site Administrator - Construction Operations

AECOM Middle East Ltd; Abu Dhabi; On-site; AED 89,000 - 134,000; Full time

Job summary

AECOM Middle East Ltd in Abu Dhabi Emirate, United Arab Emirates is seeking a Site Administrator - Construction Operations to support daily site activities, maintain organized administrative systems, coordinate communication, and help site management operate efficiently across active project environments.

The role requires 2-3 years of administrative or site support experience and proficiency with Microsoft Word, Excel, PowerPoint and Outlook.

Qualifications

• 2-3 years of experience in administrative, project support, or site support roles.
• Proficiency with Microsoft Word, Excel, PowerPoint and Outlook.

Responsibilities

• Coordinate routine site administration and support daily operational activities.
• Maintain schedules, meetings, appointments, and administrative priorities for site management and project personnel.
• Organize digital and physical filing systems for easy retrieval of records.
• Prepare correspondence, reports, meeting information, trackers, and other admin documentation.
• Maintain accurate records of site activities, incidents, and performance information.
• Coordinate communication between departments, site personnel, management and external stakeholders.
• Monitor administrative actions and ensure tasks are completed within deadlines.

Skills

Site administration

Construction administration

Administrative support

Site operations coordination

Records management

Schedule management

Relationship management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Site Administrator - Construction Operations Job Snapshot Role: Site Administrator - Construction Operations Location: Abu Dhabi Emirate, United Arab Emirates Industry: Construction Function: Administrative Support Experience: 2-3 years Job Type: Full-time

Site Administrator - Construction Operations in Abu Dhabi Emirate, United Arab Emirates is a Construction opportunity for a UAE National with experience in site administration, operational coordination, records management, scheduling, and project support. AECOM is hiring through its Fursa Program for this on-site role to support daily site activities, maintain organized administrative systems, coordinate communication, and help site management operate efficiently across active project environments.

Job Details

Country: United Arab Emirates City: Abu Dhabi Emirate Industry: Construction Function: Administrative Support Salary: 8000-12000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: UAE Nationals holding a valid family book Job Type: Full-time

Role Context

The Site Administrator will provide the administrative structure required to keep site operations organized, responsive, and properly documented. The role supports management and project personnel by coordinating schedules, maintaining records, handling correspondence, monitoring routine site requirements, and connecting internal teams with external stakeholders. Reliable administration will help reduce operational delays and ensure important site information, resources, and actions remain visible and controlled.

Key Responsibilities

• Coordinate routine site administration and support the orderly execution of daily operational activities.
• Maintain schedules, meetings, appointments, and administrative priorities for site management and project personnel.
• Organize digital and physical filing systems so records can be located and retrieved efficiently.
• Prepare correspondence, reports, meeting information, trackers, and other administrative documentation.
• Maintain accurate records covering site activities, incidents, operational matters, and performance information.
• Support resource coordination and track routine requirements affecting site operations.
• Assist with facility-related administrative matters and follow up on outstanding requests.
• Coordinate communication between departments, site personnel, management, and relevant external stakeholders.
• Handle inquiries from project and site personnel professionally and direct matters to the appropriate responsible parties.
• Monitor administrative actions and follow up to ensure agreed tasks are completed within required timelines.
• Support compliance with established site procedures, organizational requirements, and applicable administrative controls.
• Assist management with preparation of operational reports and summaries.
• Maintain correspondence records and ensure important communications are properly filed and distributed.
• Support onboarding and orientation activities for newly assigned site personnel.
• Prepare documentation and coordinate practical administrative requirements associated with new starters.
• Monitor routine site systems, resources, and equipment from an administrative perspective and elevate issues when necessary.
• Maintain confidentiality when handling sensitive personnel, project, or organizational information.
• Assist teams in coordinating meetings and maintaining records of decisions and follow-up actions.
• Identify recurring administrative bottlenecks and suggest practical process improvements.
• Use Microsoft Office applications to maintain professional reports, spreadsheets, presentations, schedules, and correspondence.

Ideal Profile

Candidates should have 2-3 years of experience in an administrative, project support, or site support position and demonstrate the organizational discipline required for a deadline-driven working environment. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is required. The role suits candidates who can maintain accurate records, manage competing administrative priorities, coordinate with different teams, and communicate professionally with internal and external stakeholders. Attention to detail, dependable follow-up, and structured filing practices are particularly important because the position supports the information and coordination needs of active site operations. This opportunity forms part of AECOM 's Fursa Program and is open exclusively to UAE Nationals holding a valid family book.

Skills Set

• Site administration
• Construction administration
• Administrative support
• Site operations coordination
• Records management
• Digital filing
• Physical filing
• Meeting coordination
• Schedule management
• Correspondence management
• Report preparation
• Data tracking
• Site documentation
• Operational reporting
• Resource coordination
• Facility administration
• Stakeholder coordination
• Internal communication
• Personnel onboarding
• Orientation support
• Action tracking
• Process improvement
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

Why Join Us

Abu Dhabi's active construction and development market provides a strong environment for UAE Nationals seeking practical experience within major project organizations. Through the Fursa Program, this position offers exposure to site operations, project administration, stakeholder coordination, and structured construction processes while building transferable administrative capabilities within the United Arab Emirates Construction market.

About the Company

AECOM is a global infrastructure consulting organization delivering architecture, engineering, design, program management, construction management, and technical services. Its Abu Dhabi project teams rely on effective site administration and operational coordination to keep multidisciplinary construction activities organized, documented, and aligned with project requirements.