Administrative Assistant - Office Support

AECOM Middle East Ltd; Abu Dhabi; On-site; AED 56,000 - 78,000; Full time

Job summary

AECOM in Abu Dhabi seeks an Administrative Assistant - Office Support to join its Fursa Program. The role focuses on office coordination, executive support, and daily administrative operations within a global engineering consultancy.

You will handle calendars, prepare reports, maintain filing systems, coordinate travel, and support teams across corporate and project operations while upholding confidentiality and professional communication standards. On-site in Abu Dhabi, UAE.

Qualifications

• UAE National with a valid family book, as required for this Fursa Program opportunity.
• Interest in building a long-term administrative career within a global engineering and infrastructure company.
• Good communication skills to manage calls, emails, and workplace correspondence professionally.
• Comfortable using basic office tools for documentation, filing, reporting, scheduling, and data entry.
• Organized, reliable, and able to manage multiple administrative tasks during a busy working day.
• Positive attitude, willingness to learn, and confidence to support managers, teams, and visitors.
• Previous internship, office support, customer service, or administration exposure will be helpful but is not mandatory.
• Ability to work on-site in Abu Dhabi.

Responsibilities

• Manage calendars, appointments, internal meetings, and travel coordination for executives, managers, or project teams.
• Handle phone calls, emails, correspondence, and routine communication as a professional first point of contact.
• Prepare reports, memos, presentations, meeting notes, and other administrative documents with accuracy.
• Maintain organized filing systems, records, office documents, and digital administrative information.
• Support day-to-day office operations by coordinating supplies, office equipment, and workplace requirements.
• Assist with data entry, research, follow-ups, and general support tasks needed by the business team.
• Coordinate with internal departments to ensure administrative requests are handled smoothly and on time.
• Help maintain a professional, organized, and efficient office environment for staff and visitors.
• Follow company procedures, confidentiality standards, and internal communication guidelines.
• Support the wider administration team with flexible tasks linked to business and project operations.

Skills

Office administration

Calendar management

Meeting coordination

Travel coordination

Email communication

Report preparation

Filing and records management

Data entry

Team support

Professional communication

Tools

Microsoft Office

Job description

Administrative Assistant - Office Support

Job Snapshot

Role: Administrative Assistant - Office Support Location: Abu Dhabi, United Arab Emirates Industry: Civil Engineering Function: Administrative Experience: Entry level to early career Job Type: Full-time

Job Overview

Administrative Assistant - Office Support in Abu Dhabi, United Arab Emirates is a Civil Engineering opportunity for a UAE National with a valid family book to support office coordination, executive assistance, documentation, communication, and daily administrative operations within a professional infrastructure consulting environment. This role is part of AECOM's Fursa Program and is designed for candidates who want to build a strong career foundation in administration, office management, and corporate support services.

Job Details

Country: United Arab Emirates City: Abu Dhabi Industry: Civil Engineering Function: Administrative Salary: 5000-7000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: UAE National Job Type: Full-time

Key Responsibilities

• Manage calendars, appointments, internal meetings, and travel coordination for executives, managers, or project teams.
• Handle phone calls, emails, correspondence, and routine communication as a professional first point of contact.
• Prepare reports, memos, presentations, meeting notes, and other administrative documents with accuracy.
• Maintain organized filing systems, records, office documents, and digital administrative information.
• Support day-to-day office operations by coordinating supplies, office equipment, and workplace requirements.
• Assist with data entry, research, follow-ups, and general support tasks needed by the business team.
• Coordinate with internal departments to ensure administrative requests are handled smoothly and on time.
• Help maintain a professional, organized, and efficient office environment for staff and visitors.
• Follow company procedures, confidentiality standards, and internal communication guidelines.
• Support the wider administration team with flexible tasks linked to business and project operations.

Ideal Profile

• UAE National with a valid family book, as required for this Fursa Program opportunity.
• Interest in building a long-term administrative career within a global engineering and infrastructure company.
• Good communication skills with the ability to manage calls, emails, and workplace correspondence professionally.
• Comfortable using basic office tools for documentation, filing, reporting, scheduling, and data entry.
• Organized, reliable, and able to manage multiple administrative tasks during a busy working day.
• Positive attitude, willingness to learn, and confidence to support managers, teams, and visitors.
• Previous internship, office support, customer service, or administration exposure will be helpful but is not mandatory.
• Ability to work on-site in Abu Dhabi and contribute to a structured corporate office environment.

Skills Set

• Office administration
• Calendar management
• Meeting coordination
• Travel coordination
• Email and phone communication
• Report preparation
• Memo and presentation support
• Filing and records management
• Data entry
• Office supplies coordination
• Microsoft Office basics
• Team support
• Professional communication
• Confidential document handling

Why Join Us

• Join AECOM's Fursa Program, a career-building opportunity created for UAE Nationals.
• Gain hands-on administrative experience inside a global infrastructure and civil engineering consultancy.
• Work in a professional Abu Dhabi office environment with exposure to corporate teams and project operations.
• Build practical skills in communication, scheduling, documentation, and office coordination.
• Develop a strong foundation for future growth in administration, business support, and project office roles.
• Be part of a company involved in major buildings, places, infrastructure, and development projects across the UAE.

About the Company

AECOM is a leading global infrastructure and engineering consultancy delivering planning, design, advisory, program management, and construction management services across transportation, buildings, water, environment, and energy. In Abu Dhabi and across the UAE, AECOM supports public and private sector clients with sustainable project solutions that help develop resilient communities, smarter infrastructure, and long-term regional growth.