Administrative Assistant

Emirates National Oil Company Limited (ENOC) L.L.C.; Dubai; On-site; AED 45,000 - 67,000; Full time

Job summary

Emirates National Oil Company Limited (ENOC) L.L.C. in Dubai seeks an Administrative Assistant to support daily department operations, manage communications, office logistics and travel arrangements.

The role requires 3 years' experience in a similar capacity, strong command of Microsoft Office, and good written/spoken English and Arabic; the candidate should be organized, proactive and capable of coordinating with multiple departments.

Qualifications

• 3 years experience in a similar capacity.
• Sound knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Good written and spoken English/Arabic.
• Good interpersonal skills.

Responsibilities

• Receives telephone calls and records and relays messages.
• Receives/prepares/disburses departmental communications (letters, memos, faxes, etc.).
• Coordinates/follows up with other departments for information gathering.
• Prepares fairly complex reports/documentation (often technical) as requested by the manager.
• Prepares presentations to internal/external parties.
• Prepares meeting agendas and takes the minutes of the meetings.
• Schedules meetings and reminds manager/department staff of the same.
• Coordinates conferences/events/activities.
• Organizes and maintains departmental files.
• Requests and receives office equipment/stationery.
• Receives department visitors.
• Enters employee leave requests after approvals and tracks resume dates.
• Monitors staff attendance and informs the manager of late arrivals/early departures.
• Handles travel arrangements with government relations and travel agents.
• Records departmental budget expenditure.

Skills

Communication

Interpersonal skills

Office organization

Education

Secondary Education (12 grades)

Tools

Microsoft Office

Job description

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Administrative Assistant

Date: 25 Sept 2026

Location: DUBAI, AE

Company: ENOC

Job Title

Administrative Assistant

Job Purpose

To contribute to the day to day smooth functioning of the department through the performance of various tasks including, but not restricted to handling departmental communication, office management and making necessary travel arrangements.

Principal Accountabilities

Communication:

• Receives telephone calls and records and relays messages
• Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc ...
• Coordinates/follows up with other departments for purposes of information gathering
• Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager
• Prepares presentations to internal/external parties
• Prepares meeting agendas and takes the minutes of the meetings

Office Management:

• Schedules meetings and reminds manager/department staff of the same
• Coordinates conferences/events/activities
• Organizes and maintains departmental files
• Requests and receives office equipment/stationary
• Receives department visitors
• Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave
• Monitors staff attendance and informs the manager of late arrivals/early departures

Travel:

• Handles necessary travel arrangement through coordination with government relations and travel agents

General:

• Performs similar or related tasks as requested by the manager
• Records departmental budget expenditure

Experience

• Secondary Education (12 grades)
• 3 years experience in a similar capacity
• Sound knowledge of Microsoft Office (Word, Excel and Power Point)
• Good written and spoken English/Arabic
• Good interpersonal skills