Dynamic Administrative Assistant - Office & Travel Support

Emirates National Oil Company Limited (ENOC) L.L.C.; Dubai; On-site; AED 45,000 - 67,000; Full time

Job summary

Emirates National Oil Company Limited (ENOC) L.L.C. in Dubai seeks an Administrative Assistant to support daily department operations, manage communications, office logistics and travel arrangements.

The role requires 3 years' experience in a similar capacity, strong command of Microsoft Office, and good written/spoken English and Arabic; the candidate should be organized, proactive and capable of coordinating with multiple departments.

Qualifications

• 3 years experience in a similar capacity.
• Sound knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Good written and spoken English/Arabic.
• Good interpersonal skills.

Responsibilities

• Receives telephone calls and records and relays messages.
• Receives/prepares/disburses departmental communications (letters, memos, faxes, etc.).
• Coordinates/follows up with other departments for information gathering.
• Prepares fairly complex reports/documentation (often technical) as requested by the manager.
• Prepares presentations to internal/external parties.
• Prepares meeting agendas and takes the minutes of the meetings.
• Schedules meetings and reminds manager/department staff of the same.
• Coordinates conferences/events/activities.
• Organizes and maintains departmental files.
• Requests and receives office equipment/stationery.
• Receives department visitors.
• Enters employee leave requests after approvals and tracks resume dates.
• Monitors staff attendance and informs the manager of late arrivals/early departures.
• Handles travel arrangements with government relations and travel agents.
• Records departmental budget expenditure.

Skills

Communication

Interpersonal skills

Office organization

Education

Secondary Education (12 grades)

Tools

Microsoft Office

Job description

Emirates National Oil Company Limited (ENOC) L.L.C. in Dubai seeks an Administrative Assistant to support daily department operations, manage communications, office logistics and travel arrangements.

The role requires 3 years' experience in a similar capacity, strong command of Microsoft Office, and good written/spoken English and Arabic; the candidate should be organized, proactive and capable of coordinating with multiple departments.