Administration Officer

Aneesh Kumar Thankavelu Gen Tr LLC Sp; Sharjah; On-site; AED 60,000 - 100,000; Full time

Job summary

Aneesh Kumar Thankavelu Gen Tr LLC Sp in Sharjah seeks an administrative professional to manage daily office operations, document control, and cross-department coordination. The role supports sales, finance, warehouse and logistics teams, ensuring timely paperwork and smooth workflows.

Ideal candidates hold a Bachelor’s or diploma in Business Administration with 2–5 years of experience, strong English communication, and MS Office proficiency. UAE documentation knowledge is a plus.

Qualifications

• Bachelor's degree or diploma in Business Administration or related field preferred.
• 2–5 years of relevant administrative experience; experience in a trading company is an advantage.
• Good knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills in English.
• Knowledge of UAE business documentation and administrative procedures is an advantage.
• Excellent organizational, multitasking, and time-management skills.
• Ability to work independently and coordinate with different departments.

Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Maintain company files, records, documents, and databases.
• Handle incoming calls, emails, correspondence, and office inquiries.
• Coordinate with suppliers, customers, employees, and external service providers.
• Prepare quotations, purchase orders, delivery documents, invoices, and other administrative paperwork as required.
• Coordinate meetings, appointments, travel arrangements, and office schedules.
• Monitor office supplies and coordinate purchases when necessary.
• Support management with reports, data entry, filing, and document preparation.
• Coordinate with sales, finance, warehouse, and logistics teams.
• Ensure documents are properly organized and maintained confidentially.
• Assist with trade-related documentation and other administrative duties as assigned.

Skills

Strong communication

Organizational skills

Multitasking

Time management

Independence

Education

Bachelor's degree or diploma in Business Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

• Manage daily office administration and ensure smooth office operations.

• Maintain company files, records, documents, and databases.

• Handle incoming calls, emails, correspondence, and office inquiries.

• Coordinate with suppliers, customers, employees, and external service providers.

• Prepare quotations, purchase orders, delivery documents, invoices, and other administrative paperwork as required.

• Coordinate meetings, appointments, travel arrangements, and office schedules.

• Monitor office supplies and coordinate purchases when necessary.

• Support management with reports, data entry, filing, and document preparation.

• Coordinate with sales, finance, warehouse, and logistics teams.

• Ensure documents are properly organized and maintained confidentially.

• Assist with trade-related documentation and other administrative duties as assigned.

Desired Candidate Profile

• Bachelor's degree or diploma in Business Administration or a related field preferred.

• 2–5 years of relevant administrative experience; experience in a trading company is an advantage.

• Good knowledge of Microsoft Office, particularly Excel, Word, and Outlook.

• Strong written and verbal communication skills in English.

• Knowledge of UAE business documentation and administrative procedures is an advantage.

• Excellent organizational, multitasking, and time-management skills.

• Ability to work independently and coordinate with different departments.

• Attention to detail, professionalism, and a positive attitude.

• Candidates currently residing in the UAE are preferred.