Assistant Officer - Administration

Al Ghurair; United Arab Emirates; Remote; AED 60,000 - 100,000; Full time

Job summary

Al Ghurair is seeking an Assistant Officer – Administration (UAE National) to provide remote administrative support to the Facilities Management team. You will handle documentation, data entry, reports, records, and coordinate with internal departments while maintaining accountability.

The role requires strong communication in Arabic and English, basic computer skills, and the ability to meet deadlines while working remotely. Fresh grads welcome; diploma or degree in business admin preferred.

Qualifications

• UAE National with a valid Family Book.
• Bachelor’s degree or diploma in Business Administration or related field preferred.
• Fresh graduates are welcome to apply.
• Basic knowledge of MS Office (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal Arabic/English communication.
• Good time management and attention to detail.

Responsibilities

• Provide administrative support to Facilities Management and Operations teams.
• Prepare, update, and maintain reports, spreadsheets, trackers, and records.
• Maintain organized electronic filing systems and documentation.
• Coordinate with site teams and internal departments to collect information and documents.
• Assist in preparing letters, forms, presentations, and other administrative documents.
• Monitor and follow up on pending tasks, requests, approvals, and action items.
• Support the preparation of daily, weekly, and monthly operational reports.
• Maintain records related to staff attendance, deployment, leave, and other admin requirements.
• Coordinate meetings, schedule appointments, record minutes, and track action points.
• Communicate professionally via email, telephone, and online platforms.
• Ensure confidentiality of company information and compliance with policies.
• Maintain availability during approved hours and complete tasks remotely within deadlines.

Skills

Arabic & English communication

Data entry

Organizational skills

Time management

Remote work capability

Education

High School Diploma

Diploma or Bachelor’s in Business Administration

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Job Description

The Assistant Officer – Administration(UAE National) will provide remote administrative and operational support to the Facilities Management team, including documentation, data entry, report preparation, record maintenance, and coordination with internal departments. The role requires good communication skills, basic computer proficiency, timely task completion, and a high level of accountability while working remotely.

Job Description

The Assistant Officer – Administration(UAE National) will provide remote administrative and operational support to the Facilities Management team, including documentation, data entry, report preparation, record maintenance, and coordination with internal departments. The role requires good communication skills, basic computer proficiency, timely task completion, and a high level of accountability while working remotely.

Responsibilities

• Provide administrative support to the Facilities Management and Operations teams.
• Prepare, update, and maintain reports, spreadsheets, trackers, and departmental records.
• Maintain organized electronic filing systems and ensure accurate documentation.
• Coordinate with site teams and internal departments to collect required information and documents.
• Assist in preparing letters, forms, presentations, and other administrative documents.
• Monitor and follow up on pending tasks, requests, approvals, and assigned action items.
• Support the preparation of daily, weekly, and monthly operational reports.
• Maintain records related to staff attendance, deployment, leave, and other administrative requirements, as assigned.
• Coordinate meetings, schedule appointments, record meeting minutes, and track action points.
• Communicate professionally with colleagues and stakeholders through email, telephone, and online platforms.
• Ensure confidentiality of company information and compliance with established policies and procedures.
• Maintain regular availability during approved working hours, comply with attendance requirements, and complete assigned tasks within agreed timelines while working remotely

Qualifications

• UAE National with a valid Family Book, as per company requirements.
• High School Certificate, Diploma, or Bachelor’s degree in Business Administration, Office Administration, or a related field is preferred.
• Fresh graduates are welcome to apply.
• Basic knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Good written and verbal communication skills in Arabic and English.
• Basic computer skills, data entry, and electronic document management capabilities.
• Strong organizational skills and attention to detail.
• Good time management and the ability to meet deadlines.
• Ability to work independently, follow instructions, and manage assigned tasks in a remote working environment.
• Willingness to learn new systems, processes, and administrative procedures.