Administration Assistant- UAE National

Al Tayer Group; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Al Tayer Group in Dubai seeks an experienced Administration Specialist to support front-line and back-of-house departments with admin queries, manage documentation, and coordinate store operations. You will raise LPOs, track payments, assist with in-store promotions, and liaise with maintenance for repairs, while ensuring compliance with store standards.

The role requires a commerce-related degree and 3–5 years of relevant experience, with strong computer, numeric and analytical skills and

Qualifications

• Graduate in any discipline, preferably Commerce.
• 3 to 5 years of relevant experience.
• High levels of computer literacy, numeric and analytical skills.

Responsibilities

• Assist front line and back of house departments with any administration related queries.
• Resolve issues within scope of accountability: POS equipment, credit card and currency devices, telephones, printers, pantry equipment, projector, etc.
• Maintain documentation system for efficient storage and retrieval of documents/information; keep records and databases updated.
• Liaise with maintenance to ensure repairs are carried out efficiently.
• Raise LPOs and ensure timely payment follow-up.
• Assist with in-store marketing activities during promotions.
• Coordinate external approvals for the store (police permits, mall approvals).
• Procurement of consumables; plan and distribute uniforms and stationery to floors.
• Ensure high maintenance standards: TV, sound systems, shelving and fixtures on floors and stockrooms.
• Facilitate distribution of employees’ documents (passports, labor cards).
• Assist Store Operations Manager in drafting/admin procedures.
• Track absence and leave; update status in systems as required.
• Cascading HR/employee information through communication channels.

Skills

Computer literacy

Numeric skills

Analytical thinking

Communication

Interpersonal skills

Education

Commerce degree

Job description

• To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently

Responsibilities

Functional Roles and Responsibilities

• Assist front line and back of house departments with any administration related queries


• Resolve any issues within scope of accountability and communicate outcome to appropriate parties: pos equipment, credit card and currency devices, telephones, printers, pantry equipment, projector etc


• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database


• Liaise with the maintenance department to ensure the repairs/works are carried out in an efficient manner


• Raise LPO’s, and ensure timely follow up of the payments


• Assist with in-store marketing activities such as distribution of brochures, delivery of gifts, monitoring admin part during the period of promotion


• Coordinate the process of getting various external approvals for the store: police permit, mall approvals where appropriate etc


• Procurement of consumables for the store by following all related processes (getting samples, quotes from suppliers, approvals from management etc) Planning, organizing and distributing of uniforms and stationery to the floors


• Ensure that the store has high maintenance standards, in line with store standards guidelines at all the times: TV, sound systems, adequate shelving and fixtures on the shop floors and stockrooms etc


• Facilitate timely requisition and distribution of employees’ documents such as passports, labor cards and other documents


• Assist Store Operations Manager and Admin Executive in drafting and implementing admin related procedures in the store


• Keep track of absence, leave time - such as short leave, sick leave, vacation, etc., for employees of the company/ division/ department/ location of your responsibility sphere, and follow-through with them to update their absence/ leave status on designated system/s including posting of information onto designated system/s on behalf of certain employees, as may be required.


• Responsible for cascading HR/ employee/ company related information to employees of the company/ division/ department/ location of your responsibility sphere through appropriate communication channels.

Qualifications

Education/Certification and Continued Education

• Graduate in any discipline, preferably Commerce

Years of Experience

• 3 to 5 years of relevant experience

Knowledge and Skills

• High levels of computer literacy, numeric and analytical skills
• Good communication, & inter-personal skills